Administrative Coordinator

Administrative Coordinator

At Switch, we don't just design, build and operate data centerswe are enabling the technology of the future. Led by Founder & CEO, Rob Roy, we believe in revolutionary innovation, operational excellence and the principle of karma. Switch is where talented people come together to EVOLVE the digital world.

We believe that innovation isn't just about technologyit's about the people, culture, and purpose that make it happen. Every Switch team member contributes to a mission greater than themselves : to create the world's most advanced digital infrastructure that powers the progress of humanity.

As an Administrative Coordinator at Switch, you will be part of a world-class team that operates in excellence, delivering mission-critical solutions that redefine what's possible in AI, cloud and enterprise data center needs. Your work will directly impact the future of technology and the sustainable growth of the Internet.

In this role you will provide comprehensive administrative support to Switch's Construction Management team. Your key responsibilities include coordinating operational and planning activities, ensuring timely and accurate flow of information between management and stakeholders, conducting research and preparing statistical reports, managing administrative tasks such as drafting correspondence, welcoming visitors, arranging conference calls, and scheduling meetings, processing travel arrangements, and expense reports.

What You'll Do

• Provide ongoing administrative support to the Management Team.
• Provide support in managing files, including : Compliance, electronic file organization and management, correspondence, agreements, competitive information, customer information, and industry information.
• Assist in the preparation of all handouts and presentation materials as requested; catering and facilitating of breakfast, lunch and / or dinner as well as required meetings.
• Prepare PowerPoint presentations and handle special projects as assigned.
• Enhance presentations by creating and editing the appropriate information on slides; ensure copies and various handouts are distributed to the appropriate individuals.
• Prepare reports through excel on a variety of items.
• Prepare letters and memos as requested; edits for spelling, grammar and style to ensure the best possible presentation using red-lining to edit as requested to verify required changes are made.
• Maintain schedules in Microsoft Outlook and schedules appointments as authorized.
• Schedule and confirm both internal and external meetings as required.
• Process office supply orders and maintains supply stock for the Management Team.
• Track overall travel expenses and make travel arrangements for management team to ensure needs are met at a reasonable cost; identifies cost effective travel options within traveler's stated parameters.
• Prepare individual travel itineraries and maintain agendas for trips as requested.
• Input purchasing requests for the department by verifying coding, checking for accurate details, and tracking the purchase orders and change orders as requested.
• Prepare expense reports for cardholders which includes verifying G / L coding, department code, receipts, finalizing all documents to meet a timely close.
• Maintain continuing education seminars and conferences attended.
• Drive next-level innovation in Construction to support our mission-critical infrastructure.
• Work in a fast-paced, high-impact environment where execution is key.
• Leverage cutting-edge technology and sustainable design principles to create world-class solutions.
• Uphold Switch's Karma philosophyleading with integrity and empowering those around you.

What We're Looking For

What You'll Bring

Why Switch?

Join Us & Make a Difference

This is more than a jobit's a mission. If you're ready to be part of a culture that values innovation, karma, and limitless potential, we want to hear from you.

Apply Now and Let's Build the Future Together.