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Document Control Manager (1)

Document Control Manager (1)

Fronza & FrancisHouston, TX, US
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Job title :

  • Document Control Manager Location : Houston, TX Job Type : In-Office Employment Type : Full-Time Salary Range : TBD Company Description : Fronza & Francis is a high-performance multi-state certified, women owned firm that provides excellent customer-oriented services to industry clients.
  • Our services consist of project management, construction management, project controls, Contract Administration and DEI Management support services to both private and public sector companies.
  • We have an integrated and scalable range of services which help our clients achieve their goals on projects of varying scope, budget, schedule, and complexity.

Job Description :

  • As a Document Control Manager , you will be responsible for overseeing documents and recording control operations, policies, and procedures for secure management and access of project information.
  • Establish security protocols for the access, storage, backup, maintenance, reproduction, protection, and disposition of all documents.
  • Maintains auditing, monitoring, and change control systems to ensure document integrity, quality, transparency, and version control.
  • Establishes a framework for identifying, collecting, distributing, and filing controlled documents for the project.
  • This involves maintaining document control procedures and developing control tools, work instructions, and templates.

    • Key Responsibilities :

  • Develop, update, and maintain project document control plan and procedures for effective document lifecycle management.
  • Collaborate with cross-functional groups to assess their document management needs and provide guidance on best practices.
  • Develop and maintain document numbering and file naming system and procedures.
  • Quality checking, registering, classifying, tracking and transmitting of project document deliverables.
  • Manage and automate review process workflows.
  • Ensure consistent use of the EDMS across all functional departments on the project.
  • Maintain a live deliverables list, showing current dates, statuses, and forecast of document deliverables.
  • Work with project controls and scheduling to ensure deliverable dates are incorporated into the EDMS for effective tracking of deliverables.
  • Review, catalogue, and distribute all consultant drawings, shop drawings and submittals from other stakeholders as required.
  • Comply with all health and safety procedures as required by the project and law requirements.
  • Quality check all documents for conformance to plans, specifications, and EDMS requirements.
  • Follow-up on deficiency lists and assist with scheduling and coordinating subcontractors.
  • Provide scheduled, structured training for all users of the EDMS, both internally and externally.
  • Coordinate with clients and other stakeholders to resolve document control issues to obtain final approval / ensure smooth operation of all functions.
  • Offer input towards continuous system improvement.

    • Identify risks and participate in the preparation of risk reports if required.      Qualifications :

  • Basic Requirements : Bachelor’s Degree or equivalent technical degree or equivalent experience 3+ years related management experience Experience with rolling out an EDMS Preferred Qualifications : Project Management Project Controls Procurement Management Facility Commission, Testing and Startup Project Coordination Closeout Skills and Competencies : MS Office Suite Aconex, Oracle, SAP, Procore, Prolog, ProjectWise, Fieldwire, AdorePlus, Citrix SharePoint How to Apply :   Submit your resume via job board.

    • Equal Employment Opportunity Statement :

  • Fronza & Francis is an equal opportunity employer.
  • We welcome diversity and are committed to creating an inclusive workplace for all.
  • All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or veteran status.
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