Payroll Benefits Specialist

Job Description

About the Role

The Payroll & Benefits Specialist role primarily focuses on payroll, benefits administration, compliance reporting, HR systems, and employee data management. Additionally, this role contributes to continuous improvement by optimizing HR systems, streamlining workflows, and enhancing data accuracy and reporting capabilities.

Job Responsibilities

Payroll Processing & Compliance :

• Process and audit weekly, semi-monthly, and monthly U.S. payrolls, ensuring accuracy in hours worked, deductions, and tax withholdings.
• Ensure compliance with local, state, and federal payroll regulations, including statutory filings and year-end processes.
• Partner with Accounting and People teams on reconciliations, reporting, audits, and systems.
• Support payroll system updates, implementations, and process improvements.
• Monitor background checks, drug screenings, and motor vehicle record (MVR) reports, escalating discrepancies as appropriate.
• Support compliance filings, including the annual EEO-1 report.
• Assist with workers’ compensation documentation and reporting in partnership with the Safety Department.
• Serve as the go-to contact for employee partners regarding pay and time-related questions.
• Track and report on paid time off, leaves of absence, and other payroll-impacting activities.
• Support new hire onboarding by entering and reviewing payroll and tax details, ensuring direct deposit and benefit deductions are correctly set up.
• Audit employee deductions for accuracy against billing from benefit carriers.
• Maintains compliance with federal, state, and local employment laws and regulations, and recommended best practices.

Benefits Administration :

HRIS Administration & System Support :

Job Requirements

EOE. E-Verify employer.