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Accounts Payable / Payroll Specialist
Accounts Payable / Payroll SpecialistLansdale Borough • Lansdale, PA, US
Accounts Payable / Payroll Specialist

Accounts Payable / Payroll Specialist

Lansdale Borough • Lansdale, PA, US
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Job Description

Job Description

Salary : $30.00 per hour

Position Summary :

We are seeking a detail-oriented Accounts Payable / Payroll Specialist to join our team. The ideal candidate should be highly motivated, organized, team-oriented, positive and talented while having a strong background in invoicing and payroll processing.

Essential Duties and Responsibilities :

Accounts Payable

  • Review daily schedules and mail to identify expenses to be paid for assigned departments.
  • Process invoices by scanning, entering, and verifying accuracy in accordance with company requirements, preparing checks, and supporting documentation for mailing.
  • Investigate account discrepancies, determine causes for the discrepancies and take the appropriate steps to fix the account.
  • Assess payment amount and manage recurring invoices for mandatory payments, maintaining invoices in designated locations.
  • Analyze expenses with Department Leaders while handling research items related to Accounts Payable, addressing them in the system or escalating them to the appropriate party.
  • Assess and analyze status of vendor inquiries.
  • Prepare tax documents for vendors and the IRS when necessary.
  • Ensure annual Association dues to the State are paid on time.
  • Maintain accurate records of all Accounts Payables as per provided guidelines.
  • Coordinate year-end activities to ensure a seamless transition of records from year to year.

Payroll

  • Process biweekly payroll for employees accurately and timely.
  • Reconcile payroll prior to transmission and validate confirmed reports.
  • Ensure compliance with all relevant laws, regulations, and collective bargaining agreements.
  • Handle inquiries regarding payroll matters
  • Collaborate with HR to ensure accurate employee data.
  • Assist in general ledger reconciliations related to payroll, including withholding accounts, benefits invoicing, and wage expense.
  • Provide outstanding customer service.

    • Education and Skill Requirements :

  • Bachelor's degree in Accounting, Finance, or related field preferred; Associates degree required.
  • Possess 2-4 years of experience in accounts payable and / or payroll processing.
  • Experience with account reconciliation and general ledger reconciliation.
  • Data entry skills with a high level of accuracy.
  • Familiarity with financial software for payroll management.
  • Excellent phone communication and interpersonal skills are required to assist internal customers with problem solving.
  • Proficiency in utilizing Windows and Microsoft Office is required, including Word, Excel, Access, record keeping, Outlook email, and internet research.
  • Attention to detail and accuracy are essential when processing invoices, payments, and payroll.
  • Strong organizational skills and the ability to meet deadlines are crucial.
  • Excellent verbal and written communication skills are a must.
  • Ability to handle sensitive or confidential information is necessary.
  • Capable of working both in a team environment and independently with self-motivation.
  • Critical thinking, problem-solving, judgment, and decision-making skills are required.
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    Payroll Specialist • Lansdale, PA, US