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Accounts Payable Specialist
Accounts Payable SpecialistCalPortland • Phoenix, AZ, US
Accounts Payable Specialist

Accounts Payable Specialist

CalPortland • Phoenix, AZ, US
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Accounts Payable Specialist

The Accounts Payable Specialist is responsible for providing support to the Accounting Department and staff, acting as a liaison between Plant Operations and Corporate. This position also fills in for other administrative functions as needed.

Benefits

CalPortland is proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources : our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from.

  • Medical, Dental, Vision

Low-cost premiums even for family coverage

  • Company-paid life / AD&D insurance
  • Company-paid short-term disability
  • Paid sick / vacation / holiday
  • 401k / Company Funded Pension Program (program is dependent upon location and job type)
  • Employee Assistance Program (EAP)
  • Additional voluntary benefits

    • Responsibilities

  • Perform 3-way match reconciliation of material receipts, purchase orders, and vendor invoices; verify material deliveries and enter goods receipts in SAP
  • Code vendor invoices and submit to the corporate office for payment processing; resolve Goods Receipt / Invoice Receipt (GR / IR) discrepancies with the Corporate Accounts Payable department
  • Maintain accurate and up-to-date vendor records, including W-9s, payment terms, and contact information; process new vendor requests and ensure proper documentation
  • Reconcile vendor statements and respond promptly to vendor inquiries to resolve payment or inventory discrepancies
  • Collaborate with purchasing, receiving, and other departments to resolve discrepancies and support accurate inventory reconciliation and purchase tracking
  • Prepare and process aggregate billing, delivery tickets, and customer invoice adjustments, ensuring proper documentation and management of electronic files
  • Assist with month-end closing activities, including journal entries, AP-related reporting, and financial reconciliations
  • Maintain organized documentation to support audits, internal controls, and compliance standards
  • Provide SAP support for Goods Receipt / Invoice corrections and related purchasing functions
  • Perform administrative support duties, including answering calls, greeting visitors, distributing mail, maintaining office supply inventory, and keeping common areas organized
  • Assist with projects, reports, and events as needed
  • Other duties, as assigned

    • Education

    High school diploma or equivalent

    Requirements / Qualifications

  • Prior Administrative Accounting Experience
  • Understanding of accounting principles, financial policies and procedures
  • Excellent analytical skills with attention to detail for accurate data entry and reporting
  • Strong communication skills (both verbal / written) Spanish would be a plus
  • Ability to work independently and cooperatively with others (i.e., customers, prospective / current employees, vendors, etc.)
  • Must be able to multitask and be a team player
  • Flexibility to occasionally work outside of regular hours due to increased business
  • Motivated, self-starter with the ability to prioritize workload in an efficient manner
  • Follow up on unresolved issues
  • Prompt and upstanding attendance record
  • Ability to operate all types of office equipment (computer, fax, copier, scanner)
  • Excellent organizational skills

    • Preferred :

  • Construction industry experience

    • Conditions of Employment

    #LI-EJ1

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    Account Payable Specialist • Phoenix, AZ, US