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Facilities Administrator
Facilities AdministratorFlexjet • Cleveland, OH, US
Facilities Administrator

Facilities Administrator

Flexjet • Cleveland, OH, US
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Facilities Administrator

Join a global leader in private aviation, offering access to an ultramodern fleet of private aircraft through fractional ownership, leasing and jet cards. Together, our employees in North America and Europe work to provide Flexjet aircraft Owners with the finest experience in premium private jet travel.

Flexjet is seeking an experienced and proactive Facilities Administrator to join our team at our state-of-the-art headquarters at Cuyahoga County Airport in Richmond Heights, Ohio. In this role, you'll support the Vice President and Director of Facilities and play a key part in ensuring our facilities operate safely, efficiently, and seamlessly.

You'll manage maintenance work orders, CMMS, vendor coordination, life / safety compliance, data analysis, and reporting related to our building operations, utilities, energy management, and safety / security systems to ensure a safe, efficient, and welcoming environment for all employees and visitors.

Beyond the headquarters campus, you'll also oversee facility work orders and vendor services for several U.S. locations, including White Plains, Teterboro, Morgantown, Binghamton, Naples, Van Nuys, Dallas, and others.

The ideal candidate will bring strong computer, data analysis and communication skills, proven leadership experience, exceptional attention to detail, and a strong commitment to operational excellence.

Duties & Responsibilities

  • Support Facilities Management in the scheduling, planning, and execution of operations and maintenance activities.
  • Plan, track, and document corrective, preventive, and predictive maintenance.
  • Collect and analyze utility data (electric, gas, water, etc.) to monitor performance, identify trends, and recommend improvements.
  • Maintain lease abstracts, subleases, vendor spreadsheets, floor plan library, and required life / safety testing records.
  • Manage inventory of building supplies, furniture, artwork, tools, and maintenance equipment.
  • Assist with project scopes, budgets, and timelines for repairs and facility improvements.
  • Oversee maintenance work orders and PM schedules, coordinate vendors, and ensure timely completion through Maintain.
  • Monitor and adjust HVAC systems via Building Management System; schedule vendor support as needed.
  • Partner with IT to develop digital checklists and performance tracking tools for team members.
  • Coordinate maintenance, janitorial, and groundskeeping services for headquarters and U.S.-based facilities.
  • Be available for on-call support (24 / 7 / 365) for life / safety, building systems, or weather-related issues.
  • Conduct regular facility inspections to ensure safety, cleanliness, and compliance with preventive maintenance.
  • Implement key management controls and ensure compliance with FAA, OSHA, and safety regulations.
  • Develop recommendations and obtain quotes for facility improvements and capital budgets.
  • Provide exceptional service to internal and external stakeholders, coordinating across departments and vendors.

Education & Experience

  • High school diploma or GED required, Facilities Management degree is a plus.
  • Working knowledge of facilities maintenance and operations.
  • Strong computer skills to operate various computer systems. Working knowledge of CMMS; advanced Microsoft Excel, Work and Outlook skills.
  • Ability to read invoices for accuracy and data input, ability to perform computerized inventories and code invoicing for payment in Concur system.
  • Ability to maintain effective, positive working relations with senior management, peers, and staff.
  • Knowledge of FAA requirements, relevant state and local building codes, safety regulations, and environmental standards.

    • Required Skills & Qualifications

  • Must be legally authorized to work in the United States.
  • Drug-free with reliable transportation and a valid driver's license.
  • Able to read and interpret safety rules, operating / maintenance instructions, and procedure manuals.
  • Physically capable of lifting, pulling, climbing, bending, stooping, crouching, squatting, reaching, and standing for extended periods on hard surfaces; able to lift / push / pull up to 25 lbs.
  • Willing and able to be on-call 24 / 7 for inclement weather or emergencies, including in-person response to life / safety issues.
  • Willing to travel to other properties to assess operations and assist with projects.
  • Strong ability to collect and analyze data, conduct research, and develop insights to improve processes and resolve operational issues.
  • Ability to communicate effectively with internal and external customers, participate in meetings, and develop training and preventative maintenance documentation.
  • Strong project management organizational skills with the ability to prioritize tasks, manage multiple tasks, meet deadlines, and adapt to changing demands with fanatical attention to detail.
  • Professional, collaborative, and customer-focused; able to work independently or in a team, communicate effectively at all levels (including C-suite), and maintain positive relationships with colleagues and vendors.
  • Comfortable working indoors, outdoors, and in inclement weather; able to use ladders as required.

    • Flexjet is an equal-opportunity employer. We aim to choose individuals who have the highest integrity; those who personify genuine concern for customers and fellow employees alike. More than anything, we look for individuals who grasp the importance of trust in an employer / employee relationship.

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    Administrator • Cleveland, OH, US