Process & Documentation Specialist - Vendor Management

Process & Documentation Specialist HR Finance & Vendor Management

We are seeking a dedicated and detail-oriented Process and Documentation Specialist to join our HR Finance and Vendor Management team. The successful candidate will be responsible for developing, documenting, and optimizing workflows and processes that enhance efficiency, compliance, and communication within the department. He or she will also draft standards and guides for vendor managers and contract owners. Strong process and documentation skills are essential, along with knowledge of contract, vendor, and third-party risk management.

Key Responsibilities :

• Analyze, design, and document existing workflows and processes within the HR Finance and Vendor Management department.
• Collaborate with HR Operational Risk and other stakeholders to gather input and refine processes, identifying areas for improvement and standardization.
• Create clear and concise process documentation, including flowcharts, standard operating procedures (SOPs), and work instructions using appropriate tools.
• Review existing internal and external relevant standards and processes (HR Technology, Enterprise Risk Management, Finance, etc.) to develop comprehensive procedural documents and guides for internal HR stakeholders.
• Utilize SharePoint and Adobe platforms to manage and disseminate documentation, ensuring easy access for stakeholders.
• Develop roadshow materials and provide input for information sessions for HR stakeholders on new processes and documentation tools to promote best practices.
• Stay updated on industry trends and regulatory changes related to third-party risk management that may impact HR and industry best practices in vendor management.
• Assist in the integration of process documentation with risk frameworks and metrics.

Qualifications :

Preferred / Desirable :

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.