Talent.com
Project & Office Coordinator

Project & Office Coordinator

OXYENERGYCosta Mesa, CA, United States
job_description.job_card.variable_hours_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Title : Project & Office Coordinator – Dietary Supplements

Position Summary

We are seeking a proactive and versatile Project & Office Coordinator to support both day-to-day operations and high-level external communications. This role combines project support, office administration, and external coordination, ensuring smooth execution of business initiatives while also serving as a professional “brand ambassador” in external-facing situations.

The ideal candidate is detail-oriented, highly organized, and comfortable balancing internal operational support with external-facing responsibilities that contribute to the company’s professional image and brand presence.

Key Responsibilities

Project Support

  • Assist business leaders and project managers in tracking project progress, preparing documentation, and following up on deliverables.
  • Schedule and coordinate project meetings, prepare agendas, record minutes, and ensure follow-up actions are completed.
  • Provide research support and draft reports / presentations for internal and external use.

Office & Administrative Management

  • Manage daily office operations, including supplies, facilities, and equipment maintenance.
  • Handle travel arrangements, expense reimbursements, and other logistical support.
  • Support HR and finance coordination (onboarding, payroll paperwork, vendor invoices, etc.).

    • External & Marketing Support

  • Act as a professional point of contact for partners, visitors, and external stakeholders, ensuring a polished brand image.
  • Assist with preparing external-facing materials such as presentations, meeting briefs, and event coordination.
  • Participate in organizing promotional activities, brand events, or local networking initiatives as needed.
  • Support the marketing team with brand storytelling coordination, ensuring consistency across presentations and documents.

    • Qualifications

  • Associate degree or higher in Business Administration, Communications, or related field (Bachelor’s preferred).
  • 2+ years of experience in administrative, project coordination, or client-facing roles.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with project management tools a plus.
  • Strong organizational and communication skills, with the ability to interact confidently with senior leaders and external stakeholders.
  • Professional presence with a service-oriented, detail-focused mindset.
  • Ability to manage multiple priorities in a fast-paced, cross-cultural environment.
  • Bilingual (English / Chinese or English / Spanish) is a plus.
    • serp_jobs.job_alerts.create_a_job

    Office Coordinator • Costa Mesa, CA, United States

    Job_description.internal_linking.related_jobs
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Flight Operations Coordinator

    Flight Operations Coordinator

    Mach One Air Charter IncChino, CA, US
    serp_jobs.job_card.full_time
    Our team ensures value, exceptional service, and cost savings for flight operations.We handle pilot selection and hiring, maintenance program management, trip planning, scheduling, documentation, a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Project Accounting Assistant

    Project Accounting Assistant

    VirtualVocationsOntario, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Project Accounting Assistant to join their team remotely from anywhere in the United States.Key Responsibilities Prepare invoice packages and WIP reports for approval b...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Senior Revenue Operations Administrator

    Senior Revenue Operations Administrator

    VirtualVocationsOntario, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Revenue Operations Systems Administrator.Key Responsibilities Manage and optimize revenue operations systems and processes Collaborate with cross-functional tea...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Senior Operations Specialist

    Senior Operations Specialist

    VirtualVocationsSignal Hill, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Operations Specialist - Reg E Disputes.Key Responsibilities Handles complex, escalated, or time-sensitive issues and requests while maintaining high service stan...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    CMMI ADMINISTRATOR

    CMMI ADMINISTRATOR

    VSolvit LLCNorco, CA, US
    serp_jobs.job_card.full_time
    CANDIDATE MUST BE ABLE TO WORK ONSITE IN NORCO, CA • • • Job Summary We are seeking a qualified CMMI Administrator with an active Secret clearance to lead and support Capability Maturity Model Integra...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Office Manager

    Office Manager

    Allstate Insurance Agency - Shahe JemelianLos Angeles, CA, US
    serp_jobs.job_card.full_time
    Were looking for people who arent satisfied with just another job.We need people who want to empower themselves through a meaningful career helping others build better lives.Are you looking to acce...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
    • serp_jobs.job_card.promoted
    Support Services Specialist

    Support Services Specialist

    VirtualVocationsOntario, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Support Services Specialist to enhance customer experiences and resolve issues.Key Responsibilities Support customers by handling calls and email requests, resolving so...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Provider Data Services Specialist

    Provider Data Services Specialist

    VirtualVocationsCorona, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Provider Data Services Specialist (Remote).Key Responsibilities Conduct proactive outreach to provider offices to confirm demographic information and participation in t...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    KSOP Senior Administrator

    KSOP Senior Administrator

    VirtualVocationsCorona, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a KSOP Senior Administrator.Key Responsibilities Manage all aspects of administration for an assigned block of retirement plans Consult with plan sponsors and advisors r...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Brokerage Operations Specialist

    Brokerage Operations Specialist

    VirtualVocationsLong Beach, California, United States
    serp_jobs.job_card.full_time
    A company is looking for an Advanced Brokerage Operations Professional.Key Responsibilities Answer incoming phone calls and process new account documents, maintenance requests, transfers, and dis...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Senior Business Operations Associate

    Senior Business Operations Associate

    VirtualVocationsSignal Hill, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Senior Associate, Business Operations.Key Responsibilities Partner with marketing, product, and business development teams to integrate customer performance insights in...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Marketplace Operations Coordinator

    Marketplace Operations Coordinator

    VirtualVocationsLong Beach, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Marketplace Operations Coordinator.Key Responsibilities Support the Marketplace Team with vendor communication and management Manage all operations tasks to ensure tim...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    Executive Assistant / Office Manager

    Executive Assistant / Office Manager

    VirtualVocationsLong Beach, California, United States
    serp_jobs.job_card.full_time
    A company is looking for an Executive Assistant / Office Manager to support leadership and ensure smooth office operations. Key Responsibilities : Provide high-level administrative support, includi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    California Licensed Office Operations Analyst

    California Licensed Office Operations Analyst

    VirtualVocationsCarson, California, United States
    serp_jobs.job_card.full_time
    Key Responsibilities Manage office financial administration, including expense monitoring and budget preparation Facilitate the on- and off-boarding processes for personnel and coordinate HR pol...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Interventional Radiology Scheduler

    Interventional Radiology Scheduler

    VirtualVocationsMission Viejo, California, United States
    serp_jobs.job_card.full_time
    A company is looking for an Interventional Radiology Scheduler.Key Responsibilities Coordinate scheduling of patient and physician appointments and procedures Communicate with internal and exter...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Contract Executive Administrator

    Contract Executive Administrator

    VirtualVocationsOntario, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a contract Executive Admin to support senior leaders within their HR / Talent team.Key Responsibilities : Manage complex travel arrangements, prepare expenses, and assist wi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Executive Administrative Assistant

    Executive Administrative Assistant

    VirtualVocationsSignal Hill, California, United States
    serp_jobs.job_card.temporary
    A company is looking for an Executive Admin to provide support in a fully remote, 6-month contract position.Key Responsibilities Manage complex travel, prepare expenses, and assist with special e...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
    • serp_jobs.job_card.promoted
    • serp_jobs.job_card.new
    Resource Scheduler

    Resource Scheduler

    VirtualVocationsGarden Grove, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Resource Scheduler to develop and manage schedules for billable resource teams.Key Responsibilities Manage resource scheduling across multiple projects and anticipate f...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
    • serp_jobs.job_card.promoted
    Transportation Scheduler

    Transportation Scheduler

    VirtualVocationsMission Viejo, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Transportation Scheduler responsible for supporting the School of Origin Transportation Program by scheduling and dispatching drivers. Key Responsibilities Schedule and ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
    • serp_jobs.job_card.promoted
    Telephony Administrator

    Telephony Administrator

    VirtualVocationsCorona, California, United States
    serp_jobs.job_card.full_time
    A company is looking for a Telephony Administrator to provide day-to-day support in maintaining and optimizing contact center systems. Key Responsibilities Build, configure, and maintain outbound ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day