OPS FISCAL ASSISTANT I - 48006138

Ops Fiscal Assistant I - 48006138

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Requisition No : 862483

Agency : Department of Education

Position Number : 48006138

Salary : $17.50 Per hour

Posting Closing Date : 10 / 21 / 2025

Division of Vocational Rehabilitation Location : Tallahassee Position Title : OPS FISCAL ASSISTANT I Position Number : 48006138 Salary : $16.71

Vocational Rehabilitation (VR) is a federal-state program that helps people who have physical or mental disabilities get or keep a job. VR is committed to helping people with disabilities find meaningful careers. Our Mission is "to help people with disabilities find and maintain employment and enhance their independence." Our Vision is "to become the first place people with disabilities turn when seeking employment and a top resource for employers in need of qualified employees."

The incumbent in this position must be productive under tight timeframes, balance multiple and competing priorities and maintain goal-directed behavior and performance sometimes under stressful conditions. The employee must interact courteously with others. The employee's performance and behavior must demonstrate consideration of the workload concerns of others and must not negatively affect productivity and morale of the unit. Attendance is an essential function of this position.

This position reports to General and Operations Manager I in the Special Contracts Section of the DVR Bureau of Vendor and Contracted Services (BVCS).

This is a highly responsible professional position requiring the incumbent to act as Fiscal Assistant for formal contracts and grants. Duties and responsibilities include, but are not limited to the following :

• Evaluating contractor performance and informing management of issues with service delivery;
• Reviewing and approving deliverables;
• Reviewing, approving, and processing invoices for payment;
• Maintaining complete, comprehensive, current, and well-organized contract files;
• Assisting with onsite / desktop monitorings according to monitoring guidelines;
• Developing and enforcing corrective action plans, as deemed necessary;
• Evaluating contract effectiveness and recommending improvements to ensure optimum service delivery;
• Preparing close-out reports upon contract termination, identifying the results of contracted objectives and performance;
• Assisting in the development and maintenance of the Special Contracts Section's monitoring schedule;
• Collaborating with the Departments Office of Grant Management on contract / grant development;
• Understanding federal and statutory requirements related to fiscal monitoring;
• Performing contract-related research, preparing reports, and presenting recommendations to management, as appropriate.

APPLICATION REQUIREMENTS :

Candidate Profile (application) must be complete in its entirety. Your packet may be delayed at the final review step if you are missing the below items :

Complete and register your State of Florida Employment Application on-line, which will then enable you to electronically submit your application for advertised vacancies in the state agencies. The State of Florida application online can be edited at any time prior to each submission and will automatically populate when you apply to a specific position. After you have applied to one or more job advertisements, all submitted applications can be viewed from the "Applicant Home Page" by clicking on "View Your Applicant Submissions. "A listing of all the positions to which you have applied will be displayed. You can view and / or print any or all the submitted applications, although this information is also maintained online.

For assistance in completing the employment application or applying for jobs using the People First system, call the People First Service Center at 1-877-562-7287.

It is the policy of the Florida Department of Education that applicants for employment undergo level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer. All applicants for employment or to volunteer who are selected for an interview will be provided with the Consent to Background Screening form for level 2 screening, the Affidavit of Good Moral Character, and the Notice of Rights. The leading candidate for employment or to volunteer will be required to execute the Consent form and Affidavit, report to a designated location, and submit fingerprints for level 2 screening. No applicant for a designated position will be employed or permitted to volunteer until the level 2 screening results are received, reviewed, and approved by the Department. Level 2 background screening shall include, but not be limited to, fingerprinting for statewide criminal and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal records checks through the Federal Bureau of Investigation, and may include local criminal records checks through local law enforcement agencies. The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

OPS employees do not participate in state group insurance or the state retirement system. OPS employees may participate in the State of Florida 457 Deferred Compensation Plan. OPS employees may wish to inquire into the following state programs : The "Florida Discount Drug Card" program : http : / / www.floridadiscountdrugcard.com / The "Cover Florida" Health Care Access program : http : / / www.coverfloridahealthcare.com / The "Florida KidCare" Health Insurance program : http : / / floridakidcare.org