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Administrative Assistant
Administrative AssistantSwoon • Bolingbrook, IL, United States
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Administrative Assistant

Administrative Assistant

Swoon • Bolingbrook, IL, United States
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Title : International Coordinator

Location : Hybrid — Chicago & Bolingbrook, IL

Duration : Ongoing contract, possibility of extension

Pay Rate : $20 / hour (W2)

Job Description :

The International Coordinator supports global operations through effective project coordination, communication, and administrative excellence. This role requires a detail-oriented, highly organized professional with strong multitasking and scheduling capabilities who can collaborate across diverse teams and time zones.

Key Responsibilities :

  • Manage executive and team calendars, coordinate meetings, and arrange domestic and international travel.
  • Support cross-functional projects by maintaining project plans, schedules, and deliverables.
  • Track project milestones, dependencies, and escalate risks or delays when necessary.
  • Maintain centralized project documentation and prepare clear, professional reports and meeting notes.
  • Serve as a liaison between international and cross-functional teams to ensure communication consistency and on-time execution.

Qualifications (Required) :

  • 2+ years of experience in project coordination or project management .
  • 2+ years supporting multiple leaders with calendar management and travel coordination .
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience with SharePoint , Monday.com , or Smartsheet .
  • Excellent organizational and communication skills.
  • Ability to work independently and manage multiple priorities.
  • Friendly, professional demeanor with a positive attitude.

    • Qualifications (Desired) :

  • Bilingual proficiency (written and verbal).
  • Experience coordinating international teams or projects.

    • Disqualifiers :

  • No prior experience managing calendars or travel for multiple leaders.
  • Unavailable to commute between Chicago and Bolingbrook offices.

    • Typical Day & Interaction with Team :

  • Balance administrative support and project coordination tasks.
  • Collaborate with global stakeholders to ensure timely communication and progress.
  • Maintain project trackers, follow up on deliverables, and support cross-functional alignment.
  • Work in a hybrid environment, alternating between Chicago and Bolingbrook offices as needed.
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    Administrative Assistant • Bolingbrook, IL, United States