Executive Assistant II

Solid Waste Department Administrative Support

Responsible for providing administrative support to the Solid Waste Department. Assist management staff with various assignments and special projects.

Essential Job Duties :

• Manages Solid Waste Department projects.
• Manages complex schedules, correspondence, and tasks.
• Facilitates communication and collaboration between different teams and departments.
• Answers the phone, takes messages, greets visitors, and directs same to appropriate staff.
• Primarily assists respective Managers with day-to-day tasks, maintains calendar, travel arrangements and special projects.
• Assists the public or contractors with questions or applications regarding sanitation services.
• Maintains filing system for the department.
• Responsible for setting up meeting rooms.
• Makes copies of documents, letters, etc.
• Processes, picks up and distributes mail for the department.
• Prepares a variety of reports on an ongoing basis such as payroll.
• Operates the financial system Tyler Munis by entering requisitions and creating purchase orders.
• Performs related duties as required.

Physical and Environmental Conditions :

Required Contacts :

Required Qualifications :

Minimum Education, Experience, and Certification :