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Acct. Payable/Payroll Specialist I
Acct. Payable/Payroll Specialist IEYE SPECIALISTS OF MID FLORIDA PA • Winter Haven, FL, US
Acct. Payable / Payroll Specialist I

Acct. Payable / Payroll Specialist I

EYE SPECIALISTS OF MID FLORIDA PA • Winter Haven, FL, US
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Job Description

Job Description

SUMMARY

The Accounts Payable / Payroll Specialist I is responsible for accounts payable functions, all payroll functions

MINIMUM QUALIFICATIONS

Education and Experience :

  • High school diploma or GED required
  • Bachelor Degree or Associates Degree in Business or Accounting preferred
  • Two-year experience in accounts payable, payroll administration or bookkeeping required.

ESSENTIAL SKILLS AND ABILITIES

  • Must have proficient computer skills
  • Must be proficient in Microsoft Excel
  • Must be able to use a calculator correctly and efficiently
  • Must be able to problem solve
  • Must be detailed oriented
  • Must have excellent communication skills, proper grammar and writing capability
  • Must be team-oriented
  • Must be self-directed, highly motivated, able to multi-task and work under pressure in a fast paced environment
  • Must be able to accurately and efficiently handle multiple projects at one time
  • Must have exceptional interpersonal skills
  • Must possess a caring, patient and friendly attitude
  • DUTIES AND RESPONSIBILITIES

  • Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data according to practice protocols
  • Enters data for payroll, processes payroll semi-monthly, facilitates and maintains payroll functions (paychecks for staff, payroll changes, W-2 information, PTO and benefits information)
  • Oversees maintenance of payroll records and files including, but not limited to, PTO and other accrued leave
  • Responds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verifications
  • Maintains payroll records in accordance with wage and hour regulations
  • Prepares all payroll related reports
  • Assists with the distribution of checks
  • Prepares manual checks as necessary
  • Assists employees with payroll related questions or concerns
  • Works closely with Human Resources on changes of status for each employee during his / her employment
  • Ensures compliance with internal fiscal controls and operating procedures
  • Makes appropriate deductions for benefit plans
  • Prepares all vouchers and approves all invoices for payment
  • Processes all Company payments in a timely manner
  • Interfaces with appropriate departments to secure proper payment approvals
  • Prepares accounts payable checks
  • Maintains account payable files and records
  • Responds to all vendor and employee inquiries regarding invoices, expenses and check requests
  • Resolves invoice discrepancies
  • Processes and oversees expense reimbursement and recording
  • Prepares and prints accounts payable reports
  • Reviews and reconciles periodic accounts payable reports
  • Prepares invoice deduction notices as required
  • Properly analyzes and tracts accounts payable amounts; prepares analysis of accounts as required
  • Maintains the strictest confidentiality at all times related to payroll / reconciliation issues
  • Maintains proper standards of productivity as defined by the Controller
  • Assumes other duties as assigned.
  • Professional and Personal Development / Goals and Objectives
  • Exhibits professional demeanor with a positive enthusiastic attitude at all times when representing the practice
  • Maintains certification, where applicable, and continues to improve skills
  • Must attend all in-services and webinar training seminars as directed by the Comptroller
  • Sets goals and objectives for professional growth. Reviews and revises goals on an ongoing basis
  • Provides input on how to improve customer service, decrease costs and increase revenues for the practice
  • Customer Service
  • Supports the practice core values and mission statement to develop, enhance and promote quality customer service through team effort
  • Exhibits flexibility, sensitivity and respect while maintaining an effective working relationship with all team members
  • Maintains practice confidentiality, follows HIPAA / OSHA guidelines and follows the rules and regulations of the practice as documented in the practice employee manual
  • Assumes other duties as assigned
  • PHYSICAL REQUIREMENTS

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • The majority of the time on-the-job is spent walking, sitting, using hands to hold items and move items, reaching with hands and arms, talking, hearing, stooping, crouching and bending
  • At times the job may require weight to be lifted up to 50 pounds
  • The job requires the following types of vision : close, distance, peripheral and depth perception
  • Typical noise level for the work environment of this job is moderate (i.e. business office with computers and printers, light traffic)
  • Working in an office environment with sustained posture in a seated position for extensive periods of time
  • Must be able to communicate clearly in person and over the telephone
  • Hearing must be adequate to perform job duties in person and over the telephone
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • SUPERVISORY RESPONSIBILITIES : None

    OTHER

    This job description is intended only to describe the general nature and level of work performed. This job description is not intended nor should it be interpreted as an exhaustive list of all duties, skills and responsibilities. The Accounts Payable / Payroll Specialist I will perform all duties listed in this job description as well as any other assigned by management. Overtime may be required.

    Equal Employment Opportunity Statement

    Eye Specialists of Mid-Florida P.A. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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