Program Aide

Grants Program Administration Unit Position

The incumbent of this position will report to the Office of Administration and Finance's Grants Program Administration Unit. Duties include but are not limited to the following :

• Demonstrate proficiency with Microsoft Office Suite, including MS Word, Excel, PowerPoint, and Outlook.
• Assist grantees by monitoring the grants hotline.
• Monitor several office mailboxes to process E-Grants registrations; track contracts, amendments, and fiscal documentation; and process / track Environmental and Historic Preservation (EHP) submissions to DHS / FEMA.
• Develop and maintain tracking systems and the E-Grants database.
• Assist with federal and state reporting requirements including the Biannual Strategy Implementation Report (BSIR) which tracks project changes and expenditures.
• Compile and / or draft reports for Grants.
• Collect and analyze data.
• Prepare tables, charts, or other material.
• Perform other duties as needed.
• Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment.

Minimum Qualifications

REASSIGNMENT / TRANSFER Current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b / c service as a Program Aide and are interested in reassignment; OR Current New York State employee with one year or more of permanent, contingent-permanent, or 55b / c service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 as appropriate of the Civil Service Law.

NOTE : This vacancy posting is for the purposes of notifying individuals about transfer opportunities. Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for transfer. You are encouraged to access GOT-IT on the Career Mobility website (careermobilityoffice.cs.ny.gov / cmo) to determine transfer eligibility.

Additional Comments

NOTE : Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and / or local deployments may be required, which would result in a change and / or increase in working hours, locations and / or duties.

NOTE ON TELECOMMUTING : Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.