Job Description
Job Description
About Us
MC Squared is a professional consulting engineering firm specializing in the fields of Geotechnical Engineering, Geo-Environmental, Construction Materials Testing and Inspection, and Pavement Design and Management with offices in Florida, Georgia, and South Carolina. Our clients include DOTs, municipalities, state agencies, and large multi-national engineering firms. We are retained to provide innovative solutions to complex subsurface issues to support the design of heavy civil infrastructure projects in Transportation, Water / Wastewater, Tunneling, Dams, and Aviation sectors, as well as provide cost-effective solutions for structures, commercial developments, and educational institutions. MC Squared has experienced significant year-over-year growth for the last several years and our current in-house projects and backlog show the trend will continue
Job Summary :
We are looking for a highly organized, proactive, and detail-oriented Office Manager to oversee daily operations and administrative functions in our fast-paced engineering office. This role is vital to ensure that our technical teams have the support and infrastructure needed to focus on project delivery and innovation. The ideal candidate will have experience managing office operations in a professional services or engineering environment and be comfortable balancing administrative, personnel, and facility-related responsibilities.
Job Responsibilities & Requirements :
As our Office Manager, you’ll keep the office running smoothly and support daily operations. Your responsibilities include :
Office & Operations Management
- Manage daily office functions to ensure smooth business operations across engineering, project, and support teams
- Maintain organized office systems, project meetings, and site coordination
- Coordinate office maintenance, supplies, and equipment to meet technical staff needs
- Schedule and transport vehicles for maintenance
- Filing and updating all fleet digital hard copies
Team & Administrative Support
Supervise administrative staff and delegate tasks accordinglyAssist with preparation of project documents, reports, and technical submissionsCoordinate with technical departments to support scheduling of design reviews, client meetings, and team briefingsTimesheet audits when necessaryVendor & Facility Coordination
Liaise with building management and service providers (IT, security, facilities, equipment suppliers)Ensure office infrastructure supports engineering operations, including CAD / technical software systems and network setupsOversee procurement of technical supplies and liaise with vendors on specialized equipment needsFinancial & Budget Oversight
Monitor office budgets, approve purchases, and coordinate with accounting for expense trackingSupport invoicing and project billing processes in collaboration with finance and project teamsPersonnel & Compliance Support
Liaise with Human Resources Department to facilitate new hire onboardingCoordinate safety and compliance training required for engineering staffMaintain confidential timesheets and certificationsAssist with implementation of health and safety protocols, especially for site-based or hybrid workProcess Improvement & Coordination
Support the implementation of new administrative tools, platforms, or softwareRecommend and implement improvements to office processes that streamline project workflows and internal communicationQualifications :
Proven experience as an Office Manager or Administrative Lead, preferably in an engineering, construction, or technical environmentStrong organizational and multitasking skills with a high attention to detailExcellent interpersonal and communication skills; able to work cross-functionally with technical and non-technical teamsProficiency in MS Office and office / project management tools (e.g., SharePoint, Trello, or similar)Familiarity with engineering project cycles, terminology, or document control systems is a strong advantagePreferred Experience & Skills :
3+ years of office management experience in a technical, engineering, or architectural settingExperience supporting teams using AutoCAD, Revit, or other industry-standard tools (a plus)Knowledge of health and safety requirements and compliance (e.g., OSHA standards)Basic understanding of billing and project documentation processesBachelor’s degreeBENEFITS
Choice of Two Medical Plans – 100% Employee CoverageHSA medical option – with Company contributionAffordable Dental & Vision Plans – Keep that winning smile sharp401(k) with 3% Company Contribution – Future you says thanksShort & Long-Term Disability (Company Paid) – Because life happensCritical Illness, Hospital Indemnity, Accident Plan - Pairs nicely with an HSA$100,000 Life Insurance (Company Paid) – Your family’s safety netProfessional Development & Certifications – Always be leveling upPTO + Paid Holidays – Rest hard, play hard