Executive Assistant - Part Time

Executive Assistant

The Executive Assistant is a key contributor to the firm's success and a resource to Partners of the firm who may need additional administrative and client support. In providing executive support they are tasked to work independently on various client projects and ensure action items are followed up on.

Responsibilities

• Assist in facilitating client contact for Partners as needed (e.g. conference call scheduling, action item follow up, providing updates to client regarding engagement status etc)
• Coordinate and schedule all supporting Partner meetings (internal and external)
• Communicate changes in estimated payments and billing to all parties involved (internal and external)
• Represent Partner by welcoming visitors, reviewing correspondence, responding to questions and meeting requests and other firm functions
• Reconcile, code and organize credit card expenses
• Draft and / or edit materials including presentations, schedules, reports, letters, scripts, and various correspondence and content
• Provide general administrative office support as needed, including answering and routing incoming calls, processing daily outgoing mail, assisting with marketing mailings, filing, welcoming visitors and providing strong customer service / hospitality
• Respond to telephone inquiries, take and relay messages, interface consistently with clients and staff in various offices, while exercising significant discretion, confidentiality and judgement
• Prepare memos, correspondence, reports, meeting minutes, presentations and other materials
• Coordinate executive outreach and external relations efforts, while overseeing special projects
• Work independently on projects assigned by Partners, from conception to completion, coordinating with other departments as needed
• Manage phone calls and email, including prompt responses to executive team's queries
• Coordinate travel arrangements for Partners by developing schedules and agendas, booking travel, arranging ground transportation, securing lodging and meeting space
• Coordinate firm client events and sponsoring opportunities
• Provide reception support when needed, including mailings, phone coverage, meeting room organization / set up
• Other duties as assigned

People Management / Relationships

Required Skills

Education, Experience and Certifications

Work Conditions

Salary Range : $20.00 - $30.00