IP Management Specialist, OTC

Overview

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Occupational Summary : Support intellectual property (IP) management operations by performing complex patent management and government compliance tasks for the Office for Translation & Commercialization (OTC). Excellent customer service skills are required to interface effectively with attorney firms, external business partners, Duke departments, faculty and staff, and OTC team members. OTC is responsible for patents, technology licenses, translation, new venture development and angel investing for Duke University. Through direct, daily interaction with faculty, small and large businesses, and venture investors, we build strong relationships and enter into agreements to translate academic discoveries into commercial products that benefit society, impact public health, and improve the quality of life. This position will report to the Director of Legal Affairs.

Responsibilities

• Review of correspondence received by outside counsel and docketing / recordation of said correspondence within the OTC database.
• Assist in the gathering of inventor signatures for time-sensitive patent office documents.
• Manage requests from sponsoring agencies and Duke's Office of Research Support (ORS), including grant close out invention reports.
• Complete intake review and approval of Invention Disclosure Forms (IDFs) in the Cayuse Inventions database.
• Assist in Duke's compliance requirements for IP : (i) sponsored by government funding by entering appropriate data and documents into the government's iEdison database; (ii) co-owned by outside entities by working with said outside entities to notify them of submitted invention disclosures and any associated intellectual property; and / or (iii) sponsored by 3rd party funding by working with said 3rd parties to notify them of submitted invention disclosures and any associated intellectual property.
• Perform financial tasks related to IP management, such as completing expense reports for patent expenses, paying law firms, reconciling legal costs & reimbursements.
• Support other IP Management staff in a variety of tasks, document review and management projects as they arise to ensure accuracy and data quality.
• Perform other related duties incidental to the work described herein.

Qualifications

Education / Training : Knowledge of basic mathematical, research and communications principles normally acquired through two years of postsecondary education.

Experience : Four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field related to the position may be substituted for the education and two years of the experience requirement.

Skills : Excellent customer service, interpersonal, teamwork, written / verbal communication, time management and organizational skills. Detail-oriented and accurate in all tasks. Strong accounting skills and experience. Experience with complex databases. Experience with Duke accounting systems and processes. Proficiency in MS Office (Word, Excel, PowerPoint). Familiarity with technology transfer, licensing, contract language, legal terms, patent prosecution and intellectual property matters.

The intent of this job description is to provide a representative level of duties and responsibilities for this title and shall not be construed as a declaration of total duties. Employees may be directed to perform job-related tasks beyond those listed.

Equal Opportunity

Duke University is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status. Our community values collaboration, innovation, creativity, and belonging, and all members are expected to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and / or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Minimum Qualifications

Duke is an Affirmative Action / Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. All members of our community have a responsibility to uphold these values.

Anticipated Pay Range

The annual base salary range is USD $19.80 to USD $30.63. Offers consider factors such as scope and responsibilities, candidate experience and education, internal equity, and market considerations. Duke provides comprehensive benefits and compensation beyond base pay. Learn more at : https : / / hr.duke.edu / benefits /

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