Administrative and Stewardship Coordinator, College of Architecture, Arts, and Design

Administrative and Stewardship Coordinator, College of Architecture, Arts, and Design

The Administrative & Stewardship Coordinator in the College of Architecture, Arts, and Design provides comprehensive operational and administrative support as a member of the college's advancement team, ensuring efficiency across donor stewardship, event coordination, and office management. Working closely with and under the guidance of the Assistant Dean, the primary responsibilities of the Administrative and Stewardship Coordinator include :

Administrative Management (50%) :

• Provide frontline customer service to faculty, staff, and students in the Dean's suite
• Greet visitors and maintain appropriate contact with public, university, and private officials, executives, major donors, staff, and others
• Provide professional and courteous telephone support
• Support scheduling for the Assistant Dean of Advancement, and other advancement team members as needed
• Support travel logistics and reimbursements for the advancement team
• Coordinate and provide logistical support for meetings and special events for AAD advancement and the Dean's office team as needed
• Assist in coordinating foundation funds activity
• Maintain accurate AAD advancement expense records and budget documents
• Maintain files, produce agendas, and provide logistical support for college and school advisory boards, as requested
• Coordinate student wage support staff for AAD Advancement

Donor Stewardship Management (40%) :

Prospect Research / Portfolio Management (10%) :

Required Qualifications :

Experience providing administrative support in an academic or professional office environment

Excellent time management skills and the ability to prioritize work

Excellent communication skills both written and verbal

Strong organizational skills, agility to problem-solve, and willingness to multi-task

Demonstrated digital fluency

Ability to work both independently and as a collaborative team member

A commitment to discretion in working with confidential information

Display good judgement and diplomacy skills in working with various levels of both internal and external clients

An eagerness to proactively anticipate and support team needs in pursuit of common goals

Preferred Qualifications :

Experience in higher education setting

Demonstrated experience with CMS applications such as Blackbaud

Demonstrated experience with SharePoint or similar applications

Demonstrated experience with Adobe PhotoShop and InDesign, or similar graphic design applications

Pay Band : 3

Overtime Status : Non-Exempt : Eligible for overtime

Appointment Type : Regular

Salary Information : Salary range is $49,000 - $54,000

Hours per week : 40 hours per week

Review Date : September 15, 2025

Additional Information :

Interested applicants are asked to submit a resume, a cover letter that thoroughly addresses all required qualifications and three professional references.

This position may be eligible for a hybrid work arrangement (up to 1 day of telework per week) following a fully onsite onboarding period to support successful training and transition.

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech :

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Erin Kowtko at erink23@vt.edu during regular business hours at least 10 business days prior to the event.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer