Purchasing Specialist

About the Role :

We’re seeking a detail-oriented and proactive Purchasing Specialist to join our team. This role is responsible for coordinating the procurement of materials, equipment, and services to support daily operations and long-term business goals. The ideal candidate will be a strong communicator who thrives in a fast-paced environment and can balance cost efficiency with quality and reliability. This is an on-site role

Duties :

• Conduct research to identify potential vendors, evaluate findings, and make independent decisions on procurement matters to reduce cost impact and improve delivery.
• Build and maintain long-term relationships with internal department, vendors and suppliers.
• Initiate RFQ and RFP as necessary and obtain comparative price quotes.
• Negotiate contracts and place purchase orders for all materials requirement at best prices and terms of purchase.
• Negotiate with vendors the handling of late deliveries of products and materials, shortages, rejected receipts, equipment deliveries, and contracting services.
• Interface with other departments to determine their purchasing needs or problems, including identifying costs for budgeting purposes and solutions to resolve problems.
• Review materials requirements, prepare purchase orders through the ERP system, verifying terms and specifications.
• Schedule deliveries on large or blanket purchase orders ensuring adequate inventory availability while reducing cash outlay.
• Maintain records of all transactions, vendor quotes, negotiations, contracts, purchase orders, receipts, and resolutions.
• Review vendor score card and identify alternate sources, as necessary.
• Authorize payments for settled discrepant deliveries.
• Serve as a backup in the department.
• Complete other duties as assigned.

Skills and Knowledge