Manager, Admin & Event Operations

Job Description

POSITION OVERVIEW

As an Admin & Event Operations Manager, you will play a key role in bridging the gap between the daily administrative functions of the agency and the planning and production of high-level corporate and experiential events. This position requires an individual who is resourceful, critical-thinking, detail-oriented, and able to thrive in a fast-paced environment while managing multiple priorities.

DUTIES & RESPONSIBILITES

• Maintain an efficient physical and virtual office; oversee day-to-day office management, including file organizing / sharing, supplies, scheduling, and systems that keep the agency running smoothly
• Lead the agency’s bookkeeping efforts by maintaining weekly transaction reports, following up with the CEO on billing needs and ensuring all team members documenting expenses according to agency policy
• Support the agency on administrative and operational duties, for example :

Source venues & vendors with attention to logistics, pricing, and quality

Collect W9s, COIs, etc.

Ensure financial accuracy by tracking expenses, vendor invoices, and payment schedules

Coordinate vendor communication, contracts, and deliverables

Coordinate pre-production logistics including shipment tracking, F&B coordination, and credentialing

REQUIREMENTS

COMMITMENT