Executive Assistant

Job Description

Why You Want To Work Here :

Great opportunity to join a global association and provide advanced administrative support to the International Programs department, managing logistics, travel arrangements, and event coordination for international educational and scholar programs. The role requires strong attention to detail, communication skills, and organizational abilities.

Key Responsibilities of the Executive Assistant :

• Handle calls, emails, and mail, routing them appropriately.
• Maintain travel schedules, calendars, and coordinate domestic / international travel.
• Process visas and travel reimbursements.
• Draft meeting minutes, reports, and other necessary documents.
• Support annual meeting logistics if needed.
• Help promote exchange and resident scholar programs.
• Maintain relationships with urology programs and manage sites for exchange programs.
• Coordinate travel logistics and ensure adherence to budgets.
• Oversee surveys and process reimbursements for participants.
• Draft invitations and thank you letters for faculty and international societies.
• Coordinate travel for leadership and faculty, both domestic and international.
• Assist with international meeting logistics and post-event follow-up.
• Arrange exhibit booths for international partners.
• Manage the group membership process for international organizations.
• Collaborate with member engagement teams to tailor communications.
• Assist with various departmental projects as needed.

Requirements of the Executive Assistant :