Management Assistant 1

Management Assistant 1

The Clatsop County Circuit Court in Astoria, Oregon, is hiring a Management Assistant 1. In this role, you will provide administrative support to the Trial Court Administrator and other members of our leadership team. You will write, edit, and format correspondence, reports, presentations, and other documents. You will be responsible for completing the digitization of legacy files, performing accurate data entry, and coordinating the distribution and tracking of this work among other team members. You will process the mail, coordinate travel arrangements, and maintain office supplies, equipment, and storage areas. You will also help with special projects and maintain office records and resources.

You will help develop agendas, prepare materials, and take and distribute minutes for leadership, committee, and staff meetings. You will coordinate the logistics for in-person, hybrid, and remote meetings, including reserving rooms and setting up technology. After meetings, you will follow up on action items and deliverables.

When court hiring needs arise, you will help with the recruitment process. This work includes helping to draft position descriptions, post job announcements, coordinate interview schedules, and prepare materials. You will help onboard new employees by preparing welcome materials and setting up workspaces and system access. You will also review timesheets, fix basic errors, and flag issues for supervisors.

Assigned tasks may be changed to accommodate workload and organizational needs.