Executive Administrator

Executive Administrator at Kyowa Kirin North America summary :

The Executive Administrator provides high-level administrative and project support to the Chief Scientific Officer and the Global Research Organization’s extended leadership team at Kyowa Kirin North America. This role involves coordinating complex projects, managing communications, organizing meetings and travel, and maintaining detailed records to ensure efficient operations within a fast-paced pharmaceutical environment. The position requires strong organizational, communication, and technical skills, with experience in supporting executive leadership and familiarity with project management tools.

Kyowa Kirin is a fast-growing global specialty pharmaceutical company that applies state-of-the-art biotechnologies to discover and deliver novel medicines in four disease areas : bone and mineral; intractable hematologic; hematology oncology; and rare disease. A Japan-based company, our goal is to translate science into smiles by delivering therapies where no adequate treatments currently exist, working from drug discovery to product development and commercialization. In North America, we are headquartered in Princeton, NJ, with offices in California, North Carolina, and Mississauga, Ontario.

Responsible for executive administrative duties and assists with multiple high-level projects for the Chief Scientific Officer (CSO) as well as US-based members of the extended leadership team (ELT) of the Global Research Organization (GRO). This position will play a key role in supporting GRO and KKNA-Research project initiatives directed by the CSO and ELT members. The Executive Administrator will serve as an important resource for communicating information relating to the status of project development activities with internal and external stakeholders..

Key Responsibilities :

Provide comprehensive administrative support to the CSO and GRO ELT members ensuring seamless operations and efficient workflow.

• Facilitate CSO's and ELT members' travel arrangements, including domestic and international travel, by adhering to travel policies and procedures, organizing itineraries, monitoring expenses, and managing important deadlines.
• Plan and coordinate meetings, both on-site and off-site, involving staff members, by scheduling meetings, reserving conference rooms, preparing and distributing meeting materials, coordinating audio-visual equipment and catering needs, as well as formatting documents into final form.
• Manage CSO's calendar, proactively bringing attention to crucial matters and ensuring timely responses to emails and other communications.
• Draft, proofread, and format documents, maintaining a high standard of accuracy and professionalism.
• Generate, edit and format presentations for the CSO to be used in internal and externals meetings
• Attend meetings as required, preparing and maintaining detailed meeting notes to capture key discussions and action items.
• Effectively manage documents across various software programs, demonstrating proficiency with different technologies and a willingness to adapt and learn new tools as necessary.
• Act as first point of contact for internal and external communications addressed to the CSO. Handle general inquiries via telephone and email for the department(s), addressing routine and non-routine questions promptly and identifying urgent activities for timely resolution.
• Manages incoming telephone calls, correspondence, and general inquiries, ensuring questions are addressed or routed to the appropriate staff member.

Project Administrator Duties :

Job Requirements : Education

Experience

Technical Skills

Non-Technical Skills

Physical Demands and Working Conditions :

The anticipated salary for this position will be $81,800 to $106,800. The actual salary offered for this role at commencement of employment may vary based on several factors including but not limited to relevant experience, skill set, qualifications, education (including applicable licenses and certifications, job-based knowledge, location, and other business and organizational needs.

The listed salary is just one component of the overall compensation package. At Kyowa Kirin North America we provide a comprehensive range of benefits including :

The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.

KKNA and all of its employees have an obligation to act in accordance with the law and with integrity in all our operations and interactions

It is the policy of Kyowa Kirin North America, Inc. to provide equal employment opportunity to all qualified persons without regard to race, religion, creed, color, pregnancy, sex, age, national origin, disability, genetic trait or predisposition, veteran status, marital status, sexual orientation or affection preference or citizenship status or any other category protected by law.

When you apply to a job on this site, the personal data contained in your application will be collected and stored by Kyowa Kirin, Inc. ("Controller"), which is located at 510 Carnegie Center Dr. Princeton, NJ 08540 USA and can be contacted by emailing Controller's data protection officer can be contacted at Your personal data will be processed for the purposes of managing Controller's recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Such processing is legally permissible under Art. 6(1)(f) of General Data Protection Regulation (EU) 2016 / 679 ("GDPR") as necessary for the purposes of the legitimate interests pursued by the Controller, which are the solicitation, evaluation, and selection of applicants for employment.

Your personal data will be shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Controller to help manage its recruitment and hiring process on Controller's behalf. Accordingly, if you are located outside of the United States, your personal data will be transferred to the United States once you submit it through this site. The transfer will be made using appropriate additional safeguards under the standard contractual clauses approved by regulators for transfers of personal data outside the European Union.

Your personal data will be retained by Controller as long as Controller determines it is necessary to evaluate your application for employment. Under the GDPR, if you are located in the European Union, you have the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted. You also have the right to data portability, and to lodge a complaint with an EU supervisory authority. If you have any questions about our use of your data, you may contact us by email at

Recruitment & Staffing Agencies

Kyowa Kirin does not accept agency resumes unless contacted directly by internal Kyowa Kirin Talent Acquisition. Please do not forward resumes to Kyowa Kirin employees or any other company location; Kyowa Kirin is not responsible for any fees related to unsolicited resumes.

Keywords :

executive administration, project coordination, pharmaceuticals, research support, communication management, travel coordination, meeting organization, document management, leadership support, project management software