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Supplier Management Coordinator

Supplier Management Coordinator

Ascendo ResourcesJacksonville, FL, US
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The Supplier Management Coordinator is responsible for supporting the evaluation, onboarding, monitoring, and ongoing relationship management of the organization's suppliers and vendors. This role ensures supplier compliance with company standards, facilitates communication between internal stakeholders and suppliers, and helps track performance metrics to drive continuous improvement.

Key Responsibilities :

Supplier Onboarding & Documentation

  • Assist in the onboarding of new suppliers, ensuring all required documentation (e.g. contracts, W-9s, NDAs, insurance certificates) is completed and maintained.
  • Coordinate with internal departments (legal, compliance, finance) to ensure new suppliers meet company requirements.
  • Maintain accurate and up-to-date supplier records in procurement and vendor management systems.

Performance Monitoring & Relationship Management

  • Monitor supplier performance using key metrics (e.g. quality, delivery, cost, responsiveness).
  • Track and report on supplier KPIs, escalating performance issues to management.
  • Schedule and coordinate supplier reviews, audits, and performance meetings.
  • Act as the first point of contact for supplier queries and internal escalation.

    • Compliance & Risk Management

  • Ensure suppliers adhere to company policies, regulatory requirements, and industry standards.
  • Assist in tracking contract renewals, expiration dates, and renegotiation timelines.
  • Support supplier risk assessments and coordinate any follow-up remediation plans.

    • Process Improvement & Reporting

  • Identify areas for process improvement within the supplier management lifecycle.
  • Assist in developing and updating SOPs, checklists, and process documentation.
  • Generate regular and ad hoc reports on supplier performance, contract status, and risk exposure.

    • Qualifications & Skills :

    Education & Experience

  • Associate or Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or a related field.
  • 2+ years of experience in supplier / vendor coordination, procurement, or a related administrative function.
  • Experience with supplier management tools, ERP systems (e.g., SAP, Oracle, NetSuite), or procurement platforms is preferred.

    • Skills & Competencies

  • Excellent organizational and administrative skills with strong attention to detail.
  • Strong communication and interpersonal skills for coordinating across departments and suppliers.
  • Proficiency in Microsoft Office (especially Excel and Outlook); ability to create reports and manage databases.
  • Problem-solving mindset and ability to manage multiple priorities under deadlines.
  • Knowledge of procurement, sourcing, or supply chain principles is a plus.
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