IT Project Coordinator

Job Description

Job Description

Position Description :

Position Description

We are seeking a highly motivated and experienced ProgramCoordinator with expertise in sponsored programs or project management tosupport the Sheriffs Office. TheProgram Coordinator will be responsible for all aspects of any assignedspecialized programs or projects. Primary tasks and duties include planning,developing, coordinating, budget / fiscal management, implementation, andevaluation of program effectiveness in support of the departmentsmission.

Skills Required

Project governance

Integration management

Scope management

Time management

Cost management

Quality management

Resource management

Communications management

Risk management

Collecting and analyzing complex data.

Documenting information clearly and factually.

Applying logic to evaluate conflicting information.

Assessing documents for accuracy and legal compliance.

Defining project scope.

Identifying deliverables.

Managing risks.

Document project processes using various projectmanagement tools.

Communicate effectively in verbal and written format asappropriate for the audience.

Interact professionally with all levels of employees, thepublic, and other agencies. Plans, organizes, coordinates, and administers theactivities of a specialized program.

Managing user access in associated applications forprojects.

Scheduling Governance meetings, including agendapreparation, PowerPoint presentation and meeting notes .

Compiles and analyzes information.

Coordinates meeting logistics, attend and / or participatein meetings, take minutes, and capture / distribute follow-up items. Composeswritten correspondence that is technical in nature with a high degree ofaptitude.

Coordinates developing training and informationalmaterials as appropriate.

Overseeing the onboarding and offboarding process forproject team members.

Analyzes data and prepares program activity reports andstatistical materials for management review.

Coordinating the collection of SSRS and reporting data.

Organizing and transferring meeting recordings,transcripts and notes to appropriate locations.

Provides support to the Governance Team and DepartmentLeadership by analyzing requirements, recommending goals and objectives, andworking with program staff to ensure program success during development andimplementation.

Uses independent judgment and discretion in performingthe duties with little or no guidance and other duties as assigned.

Works with other departments and outside agencies tocoordinate activities.

Managing the vendor onboarding process.

May provide training and direct the work of lessexperienced staff.

Performs other duties as assigned

Skills Preferred

May lead, direct, or supervise less experienced staff

Bilingual in English / Spanish.

Experience Required

Three or more years of professional experience insponsored programs or project management, preferably in a government settingfocused on public safety. Advanced proficiency in using Microsoft Excel, Word,PowerPoint, and Outlook. Intermediate proficiency in VISIO, and SharePoint.

Experience Preferred

Education Required

Associates degree in field related to ProjectManagement, Program Management, or Organizational Management. An equivalentcombination of professional certification or post-secondary education and / orjob-related experience may substitute for the minimum qualifications on ayear-for-year basis.

Education Preferred

Additional Information

Must possess a valid Arizona drivers license or have theability to obtain by the time of hire. This role will be mostly onsite withsome flexibility to work remotely DS and BKG