Receptionist

We are seeking a friendly, organized, and professional Receptionist and Administrative Assistant to be the first point of contact for our company. This individual will manage the front desk and provide a wide range of administrative support across the organization. The ideal candidate will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail.  The ideal candidate will be someone who takes pride in their appearance and is a person willing to do anything the job may demand.

Responsibilities :

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls in a professional manner.
• Ensure the reception area is tidy and presentable, with all necessary stationery and materials.
• Receive, sort, and distribute daily mail and deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Perform administrative duties such as filing, photocopying, and faxing.
• Schedule appointments and maintain calendars.
• Arrange travel and accommodations for staff.
• Order office supplies and keep an inventory of stock.
• Assist in the preparation of regularly scheduled reports.
• Provide basic and accurate information in-person and via phone / email.
• Perform other clerical receptionist duties as assigned.

Qualifications and Skills :