Program Manager, Wake Forest University Pre-College Programs

External Applicants :

Please ensure all required documents are ready to upload before beginning your application, including your resume, cover letter, and any additional materials specified in the job description.

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Job Description Summary

The Wake Forest University Pre-College Programs Department delivers inspiring, hands-on learning experiences for high school students, helping them explore academic passions, develop leadership skills, and prepare for their futures.

We are seeking a dynamic, detail-oriented, and collaborative Program Manager to help lead the Summer Immersion Program - a signature offering that brings students to Wake Forest University’s campus for week-long, experiential institutes.

The Program Manager will play a central role in recruitment, marketing, logistics, student experience, and operational management of the Summer Immersion Program, while also supporting other Pre-College initiatives such as the Online Immersion Program and the College LAUNCH for Leadership Program. This position requires someone who thrives in a fast-paced, team-oriented environment, is highly organized, and can build strong relationships with students, families, faculty, and partners.

Job Description

Essential Functions :

Program Leadership & Operations

Partner with the Director to plan, coordinate, and execute all aspects of assigned Summer Immersion Program institutes, including institute schedules, guest presenters, field trips, labs, hands-on activities, and co-curricular experiences.

Manage institute operations and logistics surrounding catering, transportation, parking, supplies, room reservations and Google Classroom.

Lead institute planning meetings in an organized and strategic manner.

Maintain high-quality programming that ensures exceptional student satisfaction.

Manage program materials such as rosters, certificates, name tags, and handouts.

Oversee and maintain accurate records, forms, and program documentation.

Manage application processing, review, and decision notifications using Slate CRM.

Prepare reports and data summaries for leadership, including the annual End of Year Report.

Recruitment & Marketing

Collaborate on and implement recruitment strategies to meet enrollment goals for the Summer Immersion and College LAUNCH Programs.

Serve as a point of contact for prospective students, parents, educators, and community partners via phone, email, and in-person.

Represent the program at recruitment events, college fairs, webinars, and high school visits; deliver engaging presentations to students, parents, and educators.

Partner with the team to update the website, craft marketing emails, and contribute to social media content.

Staffing & Student Engagement

Recruit, interview, train, and supervise the summer intern team, including regular check-ins, feedback sessions, and end-of-summer evaluations.

Foster a positive, inclusive environment for staff and students during the program.

Live on-campus in Wake Forest residence halls during June and July to provide leadership and support to students and staff.

Collaboration & Special Initiatives

Work closely with faculty Academic Leaders, campus partners, and external organizations to strengthen program content and partnerships.

Assist with College LAUNCH programming one Saturday per month (September–May) and for College LAUNCH workshops, webinars and events.

Support fundraising, grant writing, and growth initiatives for Pre-College Programs.

Assist with special projects, research, and events as needed.

Other Functions :

• This role requires living on-campus during June and July at Wake Forest University in Winston-Salem to support residential programming. Travel between Winston-Salem and Charlotte will be required - mileage will be reimbursed.

Required Education, Knowledge, Skills, Abilities :

Preferred Education, Knowledge, Skills, Abilities :

Master’s degree preferred.

Experience in program management, education administration, or event coordination.

Knowledge of best practices in high school or pre-college programming.

Background in recruitment, marketing, or student engagement.

Additional Job Description

Time Type Requirement

Full time Note to Applicant :

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his / her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact AskHR@wfu.edu or (336) 758-4700.