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Payroll Administrator
Payroll AdministratorHouseWorks • Woburn, MA, US
Payroll Administrator

Payroll Administrator

HouseWorks • Woburn, MA, US
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About HouseWorks

HouseWorks is committed to re-imagining what it means to age, with over 20 years of operating experience. We have built a replicable service prototype, profitable referral relationships, and an innovative brand that positions us to serve the future customer. HouseWorks is one of the largest single-site private home care companies in the country and is dedicated to improving the health and well-being of its employees and the people it serves. We are embarking on a growth chapter focused on client service excellence, caregiver engagement, technological innovation, and growth in new markets.

Job Summary

Responsible for ensuring accurate and timely payment of wages and deductions to employees, managing payroll data and reconciliation records. Ensure payroll processing deadlines are met according to company policy. Provide support in payroll discrepancies to resolution.

Essential Duties and Responsibilities

  • Review and process assigned payrolls, ensuring accuracy and timely submission.
  • Verify employee work hours and payment through Scheduling / Provider Portal Systems and the Payroll System.
  • Enter additional earnings, deductions and garnishments into the Payroll System for current processing.
  • Review terminations and process final pay according to applicable state laws and company policies.
  • Respond to communications from employees via phone, email, or other form of communication.
  • Prepare reports and reconciliations of assigned payrolls.
  • Investigate and resolve payroll discrepancies.
  • Update payroll records regularly.
  • Assist with audit document requests.
  • Provide support for the finance team as back-up and for special projects.
  • Performs other duties as assigned.

Qualifications and Skills

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

  • Strong verbal and written communication skills.
  • Detail-oriented with strong time management skills.
  • Microsoft Suite experience preferred.
  • Proven ability to keep accurate written records and documentation.
  • Must be able to work independently.
  • Customer service oriented.

    • Education and Experience

  • Bachelor's Degree with 1 year experience or High School Diploma / GED with 3+ years' experience.
  • Preferred experience in an office setting.
  • Processing payroll experience a plus.

    • Physical Requirements and Working Environment

  • Must remain in stationary position for long periods of time at desk or computer.
  • Requires occasional standing, sitting, walking; using hands to finger, handle, or feel objects, tools or controls; reaching with hands and arms; climbing stairs; hearing; talking.

    • The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Company Expectations

  • Promote teamwork and cooperative effort.
  • Help train and give guidance to other HouseWorks employees.
  • Maintain a clean, safe, and unobstructed work area.
  • Provide customers with the highest quality of products and service.
  • Understand and apply appropriate quality improvement processes.

    • Benefits

  • 401k
  • Medical, Vision & Dental Insurance
  • PTO, Sick Time, Floating Holidays

    • HouseWorks is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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    Payroll Administrator • Woburn, MA, US