Assoc Academic Administrator (Orthopedics) - 40 hours, Days

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Exemption Status : Exempt

Schedule Details :

Monday through Friday

Scheduled Hours : 9 : 00a-5 : 00p

Shift :

1 - Day Shift, 8 Hours (United States of America)

Hours : 40

Cost Center :

34000 - 1602 Orthopedics Ortho Admin

This position may have a signing bonus available a member of the Recruitment Team will confirm eligibility during the interview

process.

Everyone Is a Caregiver

At UMass Memorial Health, everyone is a caregiver - regardless of their title or responsibilities. Exceptional patient care, academic excellence and leading-edge research make UMass Memorial the premier health system of Central Massachusetts, and a place where we can help you build the career you deserve. We are more than 16,000 employees, working together as one health system in a relentless pursuit of healing for our patients, community and each other. And everyone, in their own unique way, plays an important part, every day.

Responsibilities include planning and managing the administrative / business affairs of the Department Medical Group Practice to promote excellence in clinical practice, teaching and research. Supports the Department Chair and Senior Administrator in developing and implementing the department's strategic plan. Coordinates the department's staffing activities and facilitates continuous improvement of operations processes in alignment with UMMMH and Medical School strategic objectives.

Major

Responsibilities :

Oversees organizational / personnel issues, such as the development and execution of organizational / staffing plans for faculty and non-faculty. Assists the Senior Administrator with recruitment activities, physician compensation plans, and administration of merit increase programs.

Negotiates clinical contracts with outside

organizations.

Coordinates and implements Physician Employment Agreements, including monitoring periodic

updates.

Assists in the design and implementation of the department's strategic and business plans. Partners with managers and leaders of the Medical Center, Medical Group and Medical School to execute the plans.

Works in conjunction with representatives of the Hospital, Budget Office and Medical Group administration to define and prioritize departmental strategy and direction.

Represents the department at administrative meetings within and outside of UMMHC as

required.

Leads and performs analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational / financial performance and to realize productivity improvements. Works to increase the clinical revenue of the department.

Identifies trends and appraises causes and effects and highlights opportunities to improve performance. Gathers, selects, utilizes information on appropriate healthcare industry operational performance benchmarks to establish the most appropriate standards and reporting methodology (performance metrics) to foster on going improvements in operating efficiency / process improvements.

Working with the Senior Administrator, takes a lead on developing and managing the department's annual Group Practice, and clinical budgets, reporting significant variances and trends, recommending corrective action, and producing forecasts. Reviews departmental needs and recommends priorities based on availability of funds. Devises funding strategies.

Reviews and monitors expenditures of Medical Group. Monitors UMMHC and Medical School grants and

contracts.

Manages UMMHC and Medical School grants / foundation funds. Works with faculty on the development of grant budgets and monitors grant

expenditures

compared to planned expenses. Analyzes and reports on variances of actual to proposed

expenditures.

Manages department data in all necessary fiscal and human resource databases, including the faculty and staff database. Supervises all processes required for personnel action, including DEFAs and PAs.

Manages or coordinates departmental group medical practice billing and collection activities, ensuring efficient coordination with the billing department. Creates and revises forms, monitors billing performance, evaluates workflow and streamlines processes.

Assures that compliance policies are executed for the department and participating

physicians.

Improves the quality of care through continuous improvement programs. Develops, leads and coordinates a variety of quality improvement projects related to clinical and nonclinical processes within the department, assuring that corrective action is taken as necessary.

Participates in communicating and evaluating patient safety risks and assists in closing the patient safety performance gaps

identified.

Management Level

Responsibilities :

Directs and supervises assigned personnel including performance evaluations, scheduling, orientation, and training. Makes recommendations on employee hires, transfers, promotions, salary changes, discipline, terminations, and similar actions. Resolves grievances and other personnel problems within position responsibilities.

Develops and recommends the budgets for the areas managed. Manages activities to assure financial goals are

met.

Coordinates the assignment of tasks and helps resolve technical and operational problems. Evaluates the impact of solutions to ensure goals are achieved.

Provides effective direction, guidance, and leadership over the staff for effective teamwork and motivation and fosters the effective integration of efforts with system-wide initiatives.

Encourages and supports diverse views and approaches, demonstrates Standards of Respect, and contributes to creating and maintaining an environment of professionalism, respect, tolerance, civility and acceptance toward all employees, patients and visitors.

Integrates diversity into departmental objectives, such as hiring, promotions, training, vendor selections,

etc.

Participates in performance improvement initiatives and demonstrates the use of quality improvement in daily

operations.

Ensures compliance with regulatory agencies such as Joint Commission, DPH, etc. Develops and maintains procedures necessary to meet regulatory requirements.

Ensures that department complies with hospital established policies, quality assurance programs, safety, and infection control policies and

procedures.

Ensures adequate equipment and supplies for

department.

Develops and maintains established departmental policies, procedures, and

objectives.

Ensures compliance to all health and safety regulations and

requirements.

Maintains, regular, reliable, and predictable

attendance.

Performs similar or related duties as required or directed. All responsibilities are essential job functions.

Position

Qualifications :

License / Certification / Education :

Required :

Bachelor's Degree in Business Administration, Hospital Administration or a related

area.

Preferred : Master's

Degree.

Experience / Skill : Required :

5 years of related experience, including 2 - 3 years in a supervisory

capacity.

Must possess knowledge of Healthcare delivery systems, financial planning and forecasts of Healthcare operations, generally accepted accounting principles, and budget variance reporting. Strong interpersonal skills necessary to communicate and interact with all levels of

management.

Demonstrated ability to handle multiple priorities to work autonomously, and organize, coordinate and monitor project

work.

Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

We're striving to make respect a part of everything we do at UMass Memorial Health - for our patients, our community and each other. Our six Standards of Respect are : Acknowledge, Listen, Communicate, Be Responsive, Be a Team Player and Be Kind. If you share these Standards of Respect, we hope you will join our team and help us make respect our standard for everyone, every day.

As an equal opportunity and affirmative action employer, UMass Memorial Health recognizes the power of a diverse community and encourages applications from individuals with varied experiences, perspectives and backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, protected veteran status or other status protected by law.

If you are unable to submit an application because of incompatible assistive technology or a disability, please contact us at

talentacquisition@umassmemorial.org.

We will make every effort to respond to your request for disability assistance as soon as possible.

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