Accounts Payable Coordinator

Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for managing all vendor-related payments and ensuring the timely, accurate, and organized execution of Cortavo's accounts payable function. This includes reviewing and processing vendor invoices, coordinating payment schedules, maintaining accurate records in QuickBooks Desktop and QuickBooks Online as well as resolving any vendor-related discrepancies. This role will also provide regular reporting on vendor aging and financial obligations to support strategic decision-making by management. This is a hands-on, detail-oriented role that requires a strong sense of ownership, a process mindset, and effective collaboration with internal departments and external vendors. The Accounts Payable Coordinator will report directly to Cortavo's CEO in the interim until the Accounting Manager is hired.

Accounts Payable Responsibilities :

Review and verify vendor invoices for accuracy, general ledger (GL) coding, and appropriate approvals

Record all vendor invoices in QuickBooks Online in a timely and accurate manner

Maintain an organized workflow for invoice approvals and payment processing

Prepare and maintain a weekly payables run list to review with the CEO

Process payments via bank portal, ACH, checks, and other platforms as applicable

Set up and manage payments for utilities, software subscriptions, and vendor retainers

Monitor ISP and critical vendor payments daily to ensure account continuity and timely offboarding

Track recurring payments and maintain updated vendor contact and payment info

Investigate and resolve declined or failed payments quickly, updating methods as needed

Reconcile vendor statements monthly and ensure aged payables are cleared in a timely manner

Maintain accurate and auditable records for all payables, approvals, and disbursements

Collaborate cross-functionally with purchasing, IT operations, and executive team on budget alignment, contract compliance, and vendor onboarding

Prepare and present weekly and monthly reports on accounts payable status, including disbursement activity and pending liabilities

Miscellaneous Responsibilities :

Cross-train on accounts receivable function in order to provide backup support, including but not limited to sending monthly invoices, reviewing invoice disputes and communicating dispute resolution to customers, performing collections activities through customer outreach via email and phone, monitoring incoming payments and communicating status aging AR status to executive team

Identify and implement opportunities for process improvement within the accounts payable function

Ensure discretion and confidentiality in all financial matters, maintaining the highest level of integrity and professionalism

Other duties and accounting / finance-related projects as assigned by the executive team

Tech Stack : QuickBooks Desktop

QuickBooks Online

Salesforce

Vendor portals and bank information

Required Skills & Qualifications :

Bachelor's degree in accounting, finance, or related field is preferred

Minimum 3 years of professional experience in accounts payable or similar accounting role

Strong understanding of accounting principles and accounts payable processes

Highly detail-oriented with strong organizational skills

Excellent analytical and problem-solving skills

Demonstrated ability to work independently and take initiative

Effective communicator, both written and verbal

Work Environment :

Competitive salary, as well as employer, contributed health benefits

Unlimited paid time off

Atlanta, GA office location

Access to a Company cell phone plan

A seat on an energetic team that collaborates and pushes each other to be better

A fast-paced but cooperative environment with endless potential for growth

Celebration events for team and Company successes throughout the year

Flexible work from home options available.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Cortavo is the ideal, worry-free managed IT service solution that keeps your IT running, eliminates downtime and drastically reduces cost. Cortavo not only delivers exceptional IT services, but also provides forward-thinking strategic planning, consulting and the support you need to optimize your technology infrastructure. Our solution reduces the costs associated with running your business and enables investment in new technologies that foster business growth and productivity. Let Cortavo fully manage your IT infrastructure from your hardware, software, communications and support!