Assistant Director, Special Events & Protocols

Assistant Director, Special Events & Protocols

The Assistant Director for Special Events and Protocols is responsible for assisting the office in advancing excellence through effective planning, development and execution of the University's signature events and other President-hosted events. This position assists with event communications and provides logistics that support the efforts of department leadership, attends events, and serves as the keeper of the University Calendar.

Essential Duties And Responsibilities :

• Collaborates with department staff members, as well as administration, faculty and staff, to learn about activities and programs on campus to ensure that all communications accurately project and support the University's strategic goals, mission and brand.
• Supports event coordination and management, including logistics and communications, as assigned by department leadership; attends events identified by department leadership.
• Assists with managing event communications projects with multiple components and interdependent pieces, such as event promotions that may require printed invitations, programs, advertisements, signage, calendar listings, web content, and social media promotion. Coordinates with the appropriate department members as well as other campus colleagues.
• Ensures the integration of printed and electronic communications with online content on the University's website, campus calendar and social media presence.
• Collaborates with department colleagues on opportunities to utilize video and social media in interesting and innovative ways that support a variety of campus events.
• Manages the University Calendar, ensuring that entries are complete, accurate and follow University style.
• Assigned coordination and management of special events, Web, media and publications activities, including processing Web calendar events.
• Identifies new, enhanced and innovative methods of communicating with the target audience.
• Photograph events for documentarian purposes to be used in printed and electronic pieces, as needed.
• Contributes to the overall advancement of department projects and initiatives.
• Performs other duties as assigned.

Qualifications :

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.