Accounts Payable Specialist

Accounts Payable Specialist

We are seeking an organized, detail-oriented Accounts Payable Specialist to join AHA's Accounting Department. In this position, you will play a critical role in managing the accounts payable processes and be responsible for ensuring data accuracy. You will administer the full-cycle accounts payable process, from processing vendor invoices, reconciling accounts, and ensuring timely payments to vendors.

Key Responsibilities :

• Reviews and processes all vendor and contractor invoices and travel expense payments for payment for proper approvals and back-up documentation including correct cost coding and signatures, ensures timeliness and accuracy for all invoicing and check payments. Reconciles vendor statements and files as needed to maintain accuracy and completeness.
• Ensures that all accounts payable data is posted to the in-house computer system and is processed correctly for payment. Reviews all accounts payable output reports and has these reviewed by the Executive Director prior to printing the accounts payable checks.
• Responds to AHA Senior staff, Property Managers and other authorized staff on all accounts payable questions and performs account analysis to ensure accuracy of account information and balances.
• Prepares and prints all accounts payable computerized checks for payment according to AHA guidelines.
• Performs account analysis to ensure accuracy of vendor account information and balances.
• Coordinates payment of draws for constructions when applicable, working with development staff to ensure timely payment of requests.
• Monitors allocation tables for all expenses for use on the common drive and updates annually or more often as needed in software system.
• At year end, assists in preparation of Federal 1099 forms for all vendors and Section 8 Landlords.
• Sets up and maintains all vendor files and property files on a timely basis. Prepares copies and records as needed for annual audits.

Qualifications

Additional Information

Starting salary for this role will be between $26.44 - $28.85 / hour, depending upon experience. At AHA, we know that our reputation is built upon the acts of each employee. AHA offers a competitive compensation and an excellent benefits package that includes :

Other Benefits :