Administrative Assistant

Job Description

Position Summary :

We are seeking a highly organized and proactive Administrative Assistant to support members of the executive team and the day-to-day operations of our corporate office. This role requires strong administrative skills, excellent communication, and the ability to manage multiple priorities in a dynamic environment. This is a full-time role based in our Annapolis, Maryland office. Fridays are virtual.

Duties and Responsibilities

• Provide administrative support to executive team members, including scheduling, call coordination, calendar management, and updating databases and spreadsheets.
• Responsible for the development of Statements of Work (SOWs), Excel reports, presentations, and other deliverables.
• Coordinate technology needs for the company, including laptop inventory, phone system updates, office equipment maintenance, and access tools (e.g., key fobs).
• Order and manage office supplies, ensuring availability for day-to-day business operations.
• Plan and coordinate company events such as team meetings, off-sites, celebrations, and other activities that promote employee engagement and a positive workplace culture.
• Communicate professionally, effectively, and courteously with clients, executives, and team members.
• Identify and recommend process improvements and system enhancements to improve efficiency and accuracy.
• Take on additional office-related duties and special projects as needed.

Qualifications

The Benefits of Joining the FosterThomas Team :

Job Satisfaction and Growth

Compensation and Benefits

Why FosterThomas … In our employees’ words :

“I was looking for an opportunity that would expand my knowledge of payroll as well as provide a real work / life balance. As a Payroll Specialist Consultant for FosterThomas, I have found just that.”—K. Franklin

“During my time here at FosterThomas, I’ve had the opportunity to work with many great clients as well as a great team of talented, professional colleagues. I started my journey with FosterThomas eight years ago and I continue to stay with FosterThomas today because of their continued growth as well as the wonderful employee support, appreciation, and employee recognition.”—S. Hargrove

EEO Statement : FosterThomas is an equal opportunity employer and is committed to equal employment opportunities in recruitment, hiring, promotion, training, compensation and disciplinary action regarding the terms and conditions of employment. FosterThomas does not discriminate based on race, religion, national origin, color, age, sex, disability, marital status, gender identity genetic information, sexual orientation, or sex, including pregnancy and childbirth, veteran status, or any other legally protected characteristic.