Executive Assistant (Hybrid)

Executive Assistant Position

HarperCollins Christian Publishing is committed to building a diverse and inclusive team and highly values diverse backgrounds and insights that fuel our innovation.

Join one of the book and Bible publishing industrys fastest-growing and most innovative teams! The primary responsibility of the Executive Assistant position is to fulfill many and varied support functions for the Associate Group Publisher, their team leaders, the additional on-site executive leaders, as well as managing the functions of the Grand Rapids office. The Executive Assistant must support the team with excellence, creativity in problem solving, and perseverance to help the team reach its goals. This position is one that is in the center of the entire department and helps the publishers ensure team leadership and publishing imprint success.

This is a hybrid position based in our Grand Rapids, MI office.

Responsibilities

Provide administrative support to Associate Group Publisher of Zondervan Bibles, Academic, and Reflective :

• Coordinate the scheduling of staff meetings, department specific meetings or forums, and manage the recording / distribution / follow-up of action items
• Maintain appointment calendar and scheduling / coordination of meetings
• Manage travel arrangements, including airlines, hotels, and car rentals
• Assist with email as appropriate
• Complete and / or review monthly expense reports for the Associate Group Publisher, and their VP-level (publishing and marketing) direct reports
• Complete P-card reconciliation monthly for Marketing VP
• Coordinate mailings to authors, influencers, partners, and others as needed
• Coordinate author documents, emails, meetings, and other communication
• Sort, review, and prioritize all mail and correspondence and maintain electronic and paper files
• Care for miscellaneous requests and projects
• Maintain strict confidentiality of sensitive departmental information

Administrative support to Zondervan Bibles, Academic, and Reflective department :

General office management responsibilities, including but not limited to :

Administrative support to SVP, Sales & Marketing :

Administrative support to Director of People :

Qualifications

Knowledge : Strong understanding of Microsoft Office, especially Outlook, Word, and Excel. Strong project management skills. Self-manager and internally motivated to serve, equip, and care for details well. Familiarity with data management systems.

Work Experience : 5+ years of direct executive level (SVP / EVP or above) support preferred. Work experience in the publishing industry is a plus but not required.

Education : Bachelor's degree preferred. Some college credit or 5 years of experience in the field.

Industry Knowledge : Understanding of the publishing industry, editorial and marketing practices, and publishing operations preferred but not required.

Skills :

HarperCollins Christian Publishing is an Equal Opportunity Employer.