SUBSTITUTE SUPPORT POOL 2025-2026 SY

Job Summary

Job Title : Substitute Clerical Pool 2025-2026 SY

Reports To : Principal

Work Days : 9 Months 184 Days

Salary : Substitute Daily Rate $90.00 / Day

Location : Various Locations

FLSA Status : NON-EXEMPT

Job Description

Under direct supervision, performs a variety of clerical, secretarial, bookkeeper, and other minor administrative functions required for the operation of a school / work site and other instructional programs; performs other related duties as required. The School Secretary is responsible for having assignments which are associated with the operation of a school, instructional program, or worksite. Other distinguishing characteristics include maintenance of confidential student records and more direct contact with students, parents / guardians, and instructional staff at a school / work site.

Duties and Responsibilities

Responsible for implementing and maintaining all office and school recordkeeping systems; maintains a comprehensive student database; develops and tracks records and reports related to incidents, accidents, average daily attendance, and test scores; uses both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference / travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms; creates and maintains student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed.

Document Preparation Using a computer, prepares, creates, and composes letters, reports, bulletins, and other documents for the school or instructional programs; answers routine correspondence for the administrator; prepares documents from rough draft, notes, recordings, or oral instructions; prepares reports from confidential records; operates computer and standard office equipment; may provide technical support to staff.

Communication / Customer Service Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors; addresses standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information; coordinates the transfer of information between site / program and outside agencies and districts; interacts with and assists students when necessary; assists students and parents / guardians by explaining and enforcing school site requirements; communicates as necessary with supervisor; maintains confidentiality of records.

Performs other duties as assigned.

Qualifications

Sufficient formal and / or informal training to provide the ability to read and write at a level consistent with the requirements of the position.

• SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE.

Application Requirements

Completed Application (HireTrue)

Resume (Upload to Application)

Three (3) returned References (HireTrue)

Physical strength, mobility, dexterity, stamina, and acuity are required to perform job responsibilities.

Revised : May 2025

All candidates must submit to a background check (https : / / fieldprintalabama.com / individuals). Employment is contingent upon candidate meeting suitability criteria as established by Alabama State Department of Education. The Birmingham Board of Education does not discriminate on the basis of age, race, color, sex, sexual orientation, religious preference, marital status, disability, national origin, or any other reason prohibited by state or federal law. Employees of the District are required to comply with the provisions of Title VII of the Civil Rights Act and Title IX of the 1972 Educational Amendments. Birmingham Board of Education is required by state law to verify the employment eligibility of newly hired employees by using the federal E-Verify program. New employees are required to provide a Social Security number, an unexpired identity document that contains a photograph, and other acceptable documents that establish employment eligibility. In addition to determining whether a new hire is authorized to work in the United States, E-Verify will confirm that the employee's name and Social Security number match.