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Accounting Administrator

Accounting Administrator

Aston CarterTulsa, OK, US
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Job Description

Job Description

Job Title : Accounting Administrator

The Accounting Administrator will provide essential support to the Service Manager and the Accounting Department. This role requires the use of various platforms to ensure tasks are completed accurately and efficiently. The Accounting Administrator reports to both the Service Manager and Head of Finance.

Responsibilities

  • Apply pricing and markup to daily submitted paperwork and enter it into necessary platforms like Monday.com and CBRE.
  • Convert handwritten paperwork into digital format.
  • Enter hours worked into Monday.com.
  • Scan vendor invoices and receipts into accounting software for review and email them to Accounts Payable.
  • Apply rentals to invoices and ensure all paperwork, invoices, and receipts have POs.
  • Manage new hire paperwork and oversee safety meetings including logging, reporting, and scheduling.
  • Handle invoicing after a probationary period of 3-6 months.
  • Maintain the overall health and functionality of the office environment.

Essential Skills

  • Knowledge of Excel for equations and conditions.
  • 1-2 years of experience with QuickBooks Online.
  • Professional written and verbal communication skills.
  • Attention to detail and proficiency with numbers and unit conversions.
  • Ability to research parts and apply proper markups.
  • Professional email and phone etiquette.
  • Ability to learn new systems or software quickly.
  • Confidence in performing work and staying on task to meet weekly accounting goals.

    • Additional Skills & Qualifications

  • Experience in accounting, accounts receivable, and office management.
  • Basic Excel and data entry skills.
  • 1+ year of QuickBooks experience preferred, with training available.
  • Character-driven approach over competence.
  • Open to candidates with office management background, but preference for accounts receivable, payroll, and accounts payable experience.
  • Comfortable in a blue-collar work environment, with any trade background being a plus.
  • Professionalism, respect, work ethic, teamwork, and communication are essential soft skills.

    • Work Environment

    Work hours are Monday to Friday, 8 : 00 A.M. to 4 : 30 P.M., with some flexibility for personal commitments. The position is 100% onsite with occasional flexibility if needed. The office consists of three people, and the role involves close collaboration with the Service Manager and service technicians for client invoices. The company is growing and offers opportunities for advancement. Initial training will be conducted onsite for two weeks, followed by 3-6 months of ongoing training.

    Pay and Benefits

    The pay range for this position is $24.00 - $27.00 / hr.

    Eligibility requirements apply to some benefits and may depend on your job

    classification and length of employment. Benefits are subject to change and may be

    subject to specific elections, plan, or program terms. If eligible, the benefits

    available for this temporary role may include the following :

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off / Leave (PTO, Vacation or Sick Leave)

    • Workplace Type

    This is a fully onsite position in Tulsa,OK.

    Application Deadline

    This position is anticipated to close on Oct 23, 2025.

    About Aston Carter :

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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    Accounting Administrator • Tulsa, OK, US