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Executive Staff Administrative Assistant
Executive Staff Administrative AssistantAlabama State Department of Education • Montgomery, AL, US
Executive Staff Administrative Assistant

Executive Staff Administrative Assistant

Alabama State Department of Education • Montgomery, AL, US
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Job Summary

Qualifications :

  • High School diploma or GED equivalent required.
  • 5+ years of experience in an administrative support position.
  • Demonstrated experience with computer systems, associated software and work processing is required.
  • Ability to create documents, forms, spreadsheets, etc., is required.
  • Experience effectively working with the public is preferred.

Essential Duties :

  • Perform advanced administrative functions including creating business correspondence, memorandums, and reports.
  • Maintain a high level of confidentiality.
  • Answer and route calls; greet visitors and answer questions; and respond to emails.
  • Organize meetings, appointments and manage department calendars.
  • Procure and inventory office supplies. Oversee the service and maintenance of equipment.
  • Use district technology systems to access and disseminate information, while maintaining appropriate confidentiality, and create spreadsheets and reports.
  • Maintain records, filing systems, and electronic data. Perform data entry functions as needed and ensure that data is accurate, organized, and easily accessible.
  • Complete other projects and tasks as needed and / or assigned.

    • Core Competencies :

  • Communications
  • Verbal- Ability to verbally communicate with students, staff, faculty, parents, and visitors.
  • Written- Above average written business communication skills. Ability to proof documents for grammatical, formatting, and spelling errors.
  • Initiative. Work independently without regular supervision.
  • Pace and Efficiency. Ability to work under pressure and meet deadlines.
  • Analytical. Ability to gather and analyze data to inform decision making.
  • Technology. Intermediate user of MS Office systems. Ability to use a variety of management database systems. Operates various types of office equipment such as copiers, fax, scanner, etc.
  • Confidential. Maintains confidentiality of sensitive data and information.
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    Executive Administrative Assistant • Montgomery, AL, US