Senior Executive Assistant

Job Description

Job Description

Exciting healthcare tech company in Bethesda, MD is hiring an experienced Executive Assistant / Chief of Staff to the CEO. The ideal candidate will bring exceptional organizational skills, attention to detail, and the ability to manage complex schedules, travel arrangements, and executive communications while contributing to the strategic advancement of company initiatives. If you're a dynamic Executive Assistant or Chief of Staff with at least 10 years of C-level support experience - consider applying!

Responsibilities :

• Manage and coordinate CEO's calendar, ensuring seamless scheduling of meetings and events.
• Prepare and organize materials for CEO's meetings, including presentations and agendas.
• Arrange and oversee domestic and international travel logistics, including itineraries, accommodations, and transportation.
• Support Board activities by organizing quarterly meetings, preparing documents, and ensuring timely communication.
• Process and submit expense reports, ensuring accuracy and compliance.
• Create high-quality presentations using Microsoft PowerPoint and Canva to support executive communications.
• Draft and edit detailed correspondence and communications on behalf of leadership.
• Maintain confidentiality while managing sensitive information and documents.
• Collaborate with internal teams to ensure smooth operations and alignment with organizational goals.
• 10 years of experience in Executive Assistant or Chief of Staff role (min 5 years directly supporting C-Suite)
• Advanced skills in managing calendars and coordinating complex schedules.
• Strong business acumen with ability to create high-impact, executive-level presentations and briefings.
• Excellent communication and interpersonal skills to interact with diverse teams and stakeholders.
• Commitment to maintaining confidentiality and handling sensitive information with discretion.

Interested applicants : please submit your resume online or connect with Juliana Gilbride on LinkedIn to learn more!