Accounts Receivable & Collections Coordinator

SourcePro SearchNew York, NY, US

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Job Description

Accounts Receivable & Collections Coordinator

Location : Finance Department – New York Office

Schedule : Monday–Friday, 9 : 30 AM–5 : 30 PM | Non-Exempt

Salary : $75,000–$85,000 (commensurate with experience)

Work Arrangement : Hybrid – 3 days in-office

What You’ll Do :

Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
Accurately post all cash receipts and prepare daily deposit packages for the bank
Create and distribute the Daily Cash Report and related cash receipt communications
Follow up on outstanding balances , send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team
Process A / R write-offs and maintain accurate WIP and A / R balance records
Set up new timekeepers and maintain the firm’s Billing Rate chart
Generate and prepare client billing / payment history charts as needed
Collaborate cross-functionally with the Billing Department , Attorneys , Executive Assistants , and Clients to support effective collections

What You’ll Bring :

Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment

Solid understanding of A / R best practices , including collections, billing, and reconciliation processes

Proficiency with Aderant , Microsoft Word, Excel , and Outlook

Strong written and verbal communication skills and a collaborative, client-service mindset

Experience working with WIP and A / R balances and navigating internal reporting systems

Exceptional organizational skills with the ability to prioritize and manage competing deadlines

Willingness to work overtime as needed

Receivable Coordinator • New York, NY, US