Administrative Assistant

Administrative Assistant

Table Rock Senior Living at Paramount is currently seeking an Administrative Assistant to join our team of dedicated professionals who want to make a difference in the lives of our residents, their families, and our community. We are guided by our CAPLICO Core Values :

Celebration

Accountability

Passion for Learning

Love One Another

Intelligent Risk Taking

Customer Second (Employee First!)

Ownership

If these core values resonate deeply with your own moral compass and you meet the requirements below, then you should apply.

About the Opportunity

Administrative Assistant serves as the first point of contact for visitors and callers, while also providing comprehensive administrative support to ensure the smooth operation of the office. This role combines traditional receptionist responsibilitiessuch as greeting guests, answering phones, and managing front-desk operationswith advanced administrative and computer-based tasks.

Strong computer skills are essential, including proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), data entry systems, and familiarity with cloud-based collaboration platforms (e.g., Google, Zoom, Teams). A professional demeanor, attention to detail, and the ability to multitask in a fast-paced environment are key to success in this role.

Key Responsibilities

• Greet and assist visitors in a professional and courteous manner
• Answer, screen, and direct incoming phone calls
• Manage front desk operations and maintain a tidy reception area
• Schedule appointments and maintain calendars for staff
• Draft, proofread, and format letters, reports, and other documents
• Handle incoming and outgoing mail and packages
• Maintain both digital and physical filing systems
• Order office supplies and track inventory
• Coordinate meetings and prepare necessary materials
• Perform accurate data entry and maintain internal databases
• Communicate with internal departments and external partners via email and phone
• Ensure CAPLICO Core Values and Code of Conduct are adhered to at all times

Education and Experience Requirements

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics.