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Nursing Unit Secretary-FH

Nursing Unit Secretary-FH

Friendly HomeRochester, NY, US
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Friendly Senior Living Unit Secretary

Friendly Senior Living is a highly rated Senior Care Community, we embrace and live our values every day : Friendship, Teamwork, Compassion, Excellence, Integrity, and Customer Focus. Because Friends Care Always!

The Unit Secretary performs clerical, communication and receptionist duties on a specific nursing unit. Support Culture of Excellence through active role with assigned neighborhood initiatives.

Essential Job Functions :

  • Responsible to Medical Records Coordinator for all medical records functions.
  • Checks medical records to assure proper chart order.
  • Acts as receptionist; answers phone and directs visitors and conveys messages.
  • Thins hard copy medical record information on a regular basis.
  • Scans Member / Patient information into medical record.
  • Scans specific documents into Health MedX per facility chart arrangement.
  • Answers call lights at nurses station and seeks appropriate staff to assist member.
  • Keeps desk areas, bulletin boards, and paper supplies in order and well supplied.
  • Coordinates out of building appointments.
  • Arranges chair mobile transportation for medical appointments. Confirms transportation for medical appointments.
  • Prepares control drug lists, compiles statistics, prepares daily and monthly reports.
  • Distributes lab sheets on a rotation schedule.
  • Prepares weekly lists for medical visits.
  • May deliver mail within the unit.
  • Responsible to obtain prior authorization for services from HMO's.
  • Performs other duties as assigned by Nursing Administration or by Administration from time-to-time.
  • Responsible for ordering neighborhood medical supplies per schedule.

Other Job Functions :

  • Responsible for ordering routine office supplies.

    • Expectations of the Position :

  • Dependable, report to work on-time for every schedule shift (ready to work at beginning - start of shift) and work full schedule shifts unless physically unable or pre-approved Paid Time Off (PTO) which includes personal and vacation.
  • Willing and able to work overtime and weekends as required by the position and / or approved by management.
  • Have reliable transportation to and from work.
  • Must be clean and neat in appearance and have a "friendly" service-oriented demeanor and supports Culture of Excellence initiatives by interactions with co-workers and / or Members.
  • Abide by work-related / job procedures and organization policies; (refer to the Employee Handbook).

    • Qualifications of the Position :

  • Education : High school diploma.
  • Experience :
  • Skills : Requires good interpersonal skills. Knowledge of business procedures, typing filing, simple computations and basic computer skills.
  • Licenses / Certifications :

    • Conditions of Employment :

  • Work is performed in a clean, well lit, "Home-Like," nursing Home setting.
  • Employee must be able to perform essential job functions (reasonable accommodation may apply).

    • Physical Requirements :

  • Refer to Physical Requirements form.
  • Must meet the general health requirements set forth by Friendly Home.
  • May be requested to assist in the evacuation of Members or perform other procedures to protect the safety of Members, visitors and team members during emergency situations.
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    Nursing Unit • Rochester, NY, US