Admin Assistant

Job Description

Job Description

We are looking for a skilled Administrative Specialist III to join our team in Juno Beach, Florida. In this role, you will provide comprehensive administrative support to ensure smooth operations within the department and assist a group of professionals in managing their daily activities. This is a long-term contract position that requires strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

Responsibilities :

• Offer administrative assistance to a department or team, including scheduling meetings, managing calendars, and coordinating deliverables.
• Compile and analyze information to create reports, charts, graphs, or tables as needed.
• Respond to routine correspondence by following established procedures without requiring managerial intervention.
• Arrange travel plans and oversee logistics for staff functions and events.
• Collaborate with other administrators to align schedules, outcomes, and priorities effectively.
• Proofread and edit written materials, including slides, spreadsheets, and presentation documents.
• Transcribe notes, develop written materials, and ensure accuracy in financial and operational documentation.
• Maintain confidentiality while coordinating with internal teams and external contacts, including government representatives.
• Support onboarding activities and assist in validating plans and procedures for new staff.
• Handle expense accounts and supplier coordination to ensure smooth business operations.
• High school diploma or equivalent education is required.
• At least one year of experience in an administrative or similar role.
• Proficiency in using spreadsheets, presentation software, and other office tools.
• Ability to exercise independent judgment and apply basic reasoning skills.
• Strong organizational and coordination skills to manage multiple tasks simultaneously.
• Excellent proofreading and editing abilities for written materials.
• Familiarity with scheduling, travel arrangements, and handling confidential information.
• Effective communication skills to interact with internal teams and external stakeholders.