Department Administrator

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu .

At UC Irvine's Gavin Herbert Eye Institute and Department of Ophthalmology, our faculty of internationally recognized physicians, surgeons and scientists provide highly specialized training to future ophthalmologists, access to leading-edge clinical trials as well as sight-saving treatments and therapies for virtually any eye disorder.

Eye surgeons, stem cell researchers, geneticists, infectious disease specialists and engineers are working on technologies and treatments for macular degeneration, diabetic retinopathy, glaucoma, corneal disease and cataracts as well as a vaccine to prevent eye and genital herpes infections. These efforts have vaulted UC Irvine School of Medicine into the top echelons of U.S. institutions receiving National Institutes of Health grants for vision research. Our goal is to spark innovation and continue to revolutionize patient care.

Your Role on the Team

The Department Administrator (DA) for the Department of Ophthalmology reports to the Department Chair with a dotted line to the Associate Dean of Administration & Finance. With minimal supervision, the DA is directly responsible for all administrative operations encompassed within the department's tripartite mission of Discover, Teach and Heal. In partnership with the Chair and faculty leadership, the DA is responsible for developing short and long-range planning of administrative and financial goals and objectives. The DA coordinates and implements all department functions and carries out strategic support initiatives and other special projects as directed by the Chair.

The DA serves in an advisory capacity to the Department Chair on all matters related to the department's business operations, taking initiative to develop administrative policy as required and works close with the Chair to facilitate effective decision-making processes.

The DA serves as the main point of contact with the department for non-medical issues and serves as a liaison with other departments, the School of Medicine Dean's Office, Medical Center Offices as well as other campus offices and organizations and as administrative liaison for affiliated hospitals and external agencies.

Administrative responsibilities of the DA include : human resources management of approximately 43 staff, 23 clinical faculty, 11 research faculty, 22 volunteer faculty; strategic planning; annual preparation and financial management of $32 million budget with annual expenses in the amount of $28 million in 140 accounts; extramural and industrial relations; contracts and grants, management of clinical integration funds flow from the Faculty Practice and UCI Health; affiliation agreements residency program administration consisting of 9 residents and 6 American fellows and 5 international fellows; space and facilities management for the Gavin Herbert Eye Institute with 45,000 square feet, research space in Hewitt hall and Gillespie Hall totaling 15,000 assigned square footage; equipment resources and planning; Information Technology; marketing and fundraising as well as regulatory compliance and policies related to administrative activities.

What It Takes to be Successful

Required :

• Demonstrated leadership skills to direct and motivate staff.
• Experience performing space allocations, managing facilities and renovations or capital projects
• Demonstrated ability, using critical thinking skills, to effectively lead, manage, supervise and strategically plan administrative and fiscal operations.
• Experience in effectively managing human resources problems particularly involving employee relations issues
• Excellent written and verbal communications skills necessary to communicate complex material
• Experience in navigating in a large, complex organization with an understanding of the big picture; how the parts fit together and how to get the information necessary to resolve problems and trouble shoot
• Advanced management / leadership experience in an academic healthcare environment.
• Demonstrated ability to effectively administer and manage complex department operations and programs based on analysis, judgment and knowledge of applicable government, institutional and other policies and regulations in an academic environment.
• Experience managing and / or supervising multidisciplinary technical and professional staff
• Management experience in a multi-programmatic and multidisciplinary work environment involving areas such as research, teaching, and patient care
• Must have innovative problem solving and troubleshooting skills with ability to make sound recommendations
• Demonstrated experience with financial management including budget and report preparation, analysis and forecasting across multiple funding sources from affiliation agreements, federal, state general and contract funds, grants, gifts, endowments, education and professional fee revenue.
• Must possess excellent interpersonal and diplomacy skills, and the ability to build collaborative relationships at all levels with proven ability to exhibit tact and diplomacy in sensitive situations
• Skill to write formal reports, preparation of business plans, pro formas, presentations, correspondence and other written material using proper English, grammar and punctuation
• Strong organizational skills and the ability to independently establish and set conflicting priorities
• BA / BS or advanced degree in Public Administration, Healthcare Administration Business, Human Resources, or related discipline, or equivalent combination of education / experience.

Special Conditions :

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

Conditions of Employment :

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment :

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

Details of each policy may be reviewed by visiting the following page - https : / / hr.uci.edu / new-hire / conditions-of-employment.php

Closing Statement :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy .

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization