Student Intern - Administration

Intern Position

Student interns receive training and mentoring performing assignments that serve to offer practical experience and broad exposure to Calleguas Municipal Water District's organizational structure. This position will primarily provide administrative support to various departments within the District performing supervised duties related to recordkeeping and documentation, planning and coordination of employee meetings, and administrative and project support under the direction of the Manager of Human Resources and Risk Management. The student intern position is based at the District's headquarters in Thousand Oaks, California. It is a part-time, temporary, at-will position limited to no greater than 8 hours per day and 24 hours per week. Work schedule will be determined based upon department needs and the intern's school schedule. Work hours will typically be Monday thru Friday during regular business hours, although some weekend work may be required (e.g., for attendance at community events). The length of time for an internship is six months but may be extended by the General Manager up to an additional three months. Where possible, the District will cooperate with the intern's college or university if the school intends to award class credits for student participation in an internship program.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this position.

• Perform research as assigned and apply academic theory, training, and education to real-world situations and environments.
• Participate on project teams as assigned.
• Assist in planning, research, and compiling information from various sources.
• Prepare and provide reports.
• Assist in inputting, maintaining, and verifying data.
• Generate and maintain records, report findings and make recommendations.
• Organize files and records in various formats.
• Participate in the implementation of goals and objectives.
• Gain experience identifying opportunities for improving processes to optimize efficiency.
• Perform office duties and activities as required.
• Perform other related Student Intern level job duties as required.

Research, collect and compile data.

Respond to requests and inquiries from the public.

Maintain comprehensive records, files, logs, listings, and related data.

Create spreadsheets and presentations.

Assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness.

Understand and follow verbal and written instructions.

Communicate clearly and concisely, both verbally and in writing.

Operate typical office devices and equipment.

Establish and maintain effective working relationships with those contacted in the course of work.

The physical and mental requirements described here are representative of those that must be met by employees to successfully perform the essential functions of this job.

Sitting, standing, bending, reaching, talking and hearing, in person, in meetings, and by telephone.

Manual dexterity and use of hands and fingers to handle and feel sufficient to operate a District vehicle, computers, and standard office machines, such as calculators, telephones, copiers, and scanners.

Normal range of hearing.

Specific vision abilities required by this job include close and distance vision and the ability to adjust focus.

May require lifting to 25 pounds.

Written and oral communication skills.

Interpretation of complex data, information, and documents.

Math and mathematical reasoning.

Perform detailed work on multiple, concurrent tasks with occasional interruptions.

Work under deadlines.

Interact with District executives and managers, governmental officials, employees and the public.

Required to read and interpret complex data, information, and documents.

Current enrollment in an undergraduate or graduate degree program and must be in good standing with the college or university; or

Graduated within one year of date of application with a degree from a community college, undergraduate, or graduate degree program.

Possess a California Motor Vehicle Operators License and proof of a good driving record, i.e., a driving record provided by the DMV showing less than 2 points assessed in the last 36 months and / or no serious or multiple traffic violations or accidents or failure to appear notices within the last 36 months.

Agree to authorize background reference checking with past employers and personal references.

Agree to submit to and pass the District's pre-employment, post-offer medical examination performed by a physician chosen and paid-for by the District.

The work environment characteristics are those generally encountered in an office environment. The employee works under typical office conditions, and the noise level is usually quiet.

Calleguas Municipal Water District is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, genetic information, pregnancy, gender identification, or other protected characteristic as outlined in federal, state, or local laws. Reasonable accommodations may be made to enable individuals with disabilities to perform duties and responsibilities.