Office Manger Bookeeper

Job Description

Job Description

Lawn Ranger Outdoor Services is a landscaping and snow removal company based in Chaska, MN. committed to providing exceptional services to our residential and commercial clients. We are currently looking for an experienced Office Manager to join our growing team. If you have a strong background in business software including scheduling, routing, costing / profitability, reporting and proposal management, we’d love to have you on board to help us maintain efficient office operations and support our team.

Job Description :

The Office Manager will oversee a variety of administrative tasks, including oversight of the day-to-day operations of our office, scheduling, supply management, and maintaining a positive work environment. You will be responsible for ensuring the smooth and efficient operation of the office and facilitating communication between team members and customers.

Key Responsibilities :

Office Administration : Manage office supplies, equipment, and general office organization. Ensure all administrative tasks are completed in a timely manner.

Record Keeping & Reporting : Maintain up-to-date records of contracts, invoices, payments, and other important documents. Generate operational reports as needed.

Primary ownership of job-costing and project profitability reports.

Customer Inquiries : Serve as the first point of contact for customer inquiries and concerns. Provide excellent customer service, ensuring that all client communications are handled professionally and promptly.

Scheduling & Coordination : Assist with scheduling work assignments, meetings, and service calls for field staff. Coordinate project timelines and ensure smooth operations between office and field teams

Payroll Assistance : Manage employee timesheets on a regular schedule, ensuring timely and accurate reporting.

Proposals & Estimates : Assist in creating, preparing, and submitting proposals and estimates for landscaping and snow removal projects. Work closely with the sales team to ensure accurate pricing and timely submission.

Customer Inquiries : Serve as the first point of contact for customer inquiries and concerns. Provide excellent customer service, ensuring that all client communications are handled professionally and promptly.

Compliance : Ensure company compliance with all relevant local, state, and federal regulations related to labor management and business operations.

Qualifications :

• Previous experience in office management, business software administration, and proposal preparation.
• Work experience in the snow removal / landscaping industry is optimal.
• Knowledge of accounting principles and software (QuickBooks or similar) and proficiency in Microsoft Office Suite (Excel, Word, Outlook…).
• Ability to manage multiple tasks simultaneously and meet deadlines in a fast-paced environment.
• Excellent organizational, communication, and interpersonal skills.
• Strong attention to detail and a high level of accuracy in record-keeping.
• Proven ability to work independently and as part of a team.
• A high school diploma is required; an associate’s degree in business or administration is a plus.