Grant Administrator

GENERAL PURPOSE

The Grant Administrator is responsible for the overall administration, coordination, and compliance of grant programs for the Town of Pecos City. This role requires expertise in researching, applying for, managing, and reporting on federal, state, and local grants. The Grant Manager will work collaboratively with various departments, the City Manager's office, and the City Council to ensure timely and compliant execution of grant-funded projects.

SUPERVISION RECEIVED

Reports to the Assistant City Manager.

SUPERVISION EXERCISED

Assistance will be provided as needed by grant requesting departments and City Administration.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Research and identify federal, state, and local grant opportunities relevant to city programs.
• Prepare, review, and submit grant applications and proposals ensuring accuracy, timeliness, completeness, and compliance.
• Manage grant budgets, including preparing budget details, revisions, and financial reporting.
• Monitor grant compliance, including adherence to regulations such as HUD, DOJ, and FEMA requirements.
• Coordinate with the City Administration to draft and present resolutions related to grants requiring support or matching funds to the City Council.
• Prepare and submit programmatic and financial reports through grant portals as required by grantors.
• Track grant expenditures, reconcile discrepancies, and oversee grant close-outs.
• Collaborate with city departments and external agencies to support grant-funded initiatives.
• Assist with audit coordination related to grants, including Single Audit and internal financial audits.
• Maintain thorough records and documentation for all grants.
• Utilize software such as Microsoft Office Suite (Word, Excel, PowerPoint), grant management systems, and financial software (Tyler Incode10).
• Communicate effectively with city officials, grantors, and community stakeholders.
• Perform other related duties as assigned.

PERIPHERAL DUTIES

N / A

MINIMUM QUALIFICATIONS

Education and Experience :

KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS

SPECIAL REQUIREMENTS

Strong written communication skills, proficiency in researching and preparing grant proposals, and knowledge of nonprofit fundraising and grant compliance.

TOOLS AND EQUIPMENT USED

Personal computer, 10-key calculator, phone, copy machine, fax machine, scanner, Microsoft Office Suite, grant management software, financial software (e.g., Munis), etc.

PHYSICAL DEMANDS

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Work is performed primarily in a typical office environment with controlled temperature and moderate noise levels. Some travel within the city and to meetings or training sessions may be required.

Please be advised that the Town of Pecos City is a drug-free workplace. All candidates with job offer are required to complete a pre-employment drug screening and background check.

The Town of Pecos City provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Please be advised that the Town of Pecos City is a drug-free workplace. All candidates with job offer are required to complete a pre-employment drug screening and background check.