Accounts Payable and Purchasing Specialist

Accounts Payable & Purchasing Specialist

Job Type : Full-Time

Department : Finance & Procurement

About the Role

We are seeking a highly organized and detail-oriented Accounts Payable & Purchasing Specialist to join our dynamic team. In this role, you'll be responsible for managing the full accounts payable cycle, vendor relations, and procurement activities. You'll play a critical role in maintaining financial accuracy, improving cost efficiency, and supporting smooth operational workflows.

Why Join Us?

Generous PTO : Over 6 weeks of paid time off

Financial Stability : Well-funded organization with a strong endowment

Beautiful Setting : Work in a scenic and desirable location

Progressive Culture : Collaborative and forward-thinking team open to innovation

Modern Tools : Utilize cutting-edge financial and procurement technology

Balanced Workload : This is not an overtime-driven position

Meaningful Work : Be part of an organization with a mission that makes a difference

Key Responsibilities

Accounts Payable & Financial Management

Process, code, and post invoices using Sage Intacct

Maintain accurate digital AP records and reconcile accounts

Review aged AP reports and process timely vendor payments

Reconcile aged AP balances with the general ledger

Prepare and file annual 1099s

Generate financial reports and vendor activity summaries

Provide regular AP updates to leadership

Procurement & Cost Management

Evaluate vendor pricing and negotiate favorable contracts

Maintain an approved vendor list

Conduct cost analysis and benchmarking to ensure efficiency

Qualifications

Associate's degree in Accounting, Finance, or a related field

Minimum 2 years of experience in accounts payable

Proficiency with accounting systems (Intacct preferred)

Strong attention to detail and analytical skills

Excellent organizational and communication abilities

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