Divisional Graduate Advisor

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Job ID

80488

Location

Santa Cruz

Full / Part Time

Full Time

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JOB POSTING

NOTIFICATIONS

The Divisional Graduate Advisor position modality is fundamentally on-campus (not remote). We anticipate a regular one (1) day per week remote work being feasible for most weeks after successfully completing training.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our website.

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INITIAL REVIEW DATE (IRD)

UC Santa Cruz jobs are posted until filled. All application materials submitted by 11 : 59 pm on the IRD will be routed to the hiring team for consideration. NOTE : Applicants who miss the IRD are still encouraged to apply; their materials will still be forwarded for consideration if requested by the hiring team. Application materials cannot be accepted outside of the jobs portal. Applications cannot be edited on an applicant's behalf. For more information about the IRD and the applicant review process, view this link .

The IRD for this job is : 09-08-2025

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

Join a vibrant community of curious minds at UC Santa Cruz's Division of Physical & Biological Sciences. The diverse academic programs prepare students for advanced study and careers in research, healthcare, technology, education, policy, and emerging fields like AI, bioinformatics, and sustainability.

The Physical & Biological Sciences division includes departments such as Astronomy, Chemistry, Earth & Planetary Sciences, Biology, Math, Physics, and Ocean Sciences, along with interdisciplinary programs in areas like Environmental Science, Science Communication, and Global Health. Students benefit from access to renowned research centers like the Natural Reserve System, the Institute of Marine Sciences, and partnerships with the Genomics Institute and Lick Observatory.

More information can be found at : https : / / www.ucsc.edu / ?s=astronomy#gsc.tab=0&gsc.q=astronomy&gsc.page=1

JOB SUMMARY

Under general supervision of the Department Manager, the incumbent provides graduate advising and administrative support for the Physical & Biological Sciences (PBSci) Division's departments as needed. Principal functional areas include : graduate admissions process, TA allocations, fellowship administration and coordination, graduate student advising and program support, seminar and colloquia coordination, and general office coordination. The incumbent works on moderately complex issues, and receives assistance on more complex issues.

APPOINTMENT INFORMATION

Budgeted Salary : $31.13 / hourly - $34.00 / hourly. Salary commensurate with skills, qualifications and experience.

Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility : Mid-level benefits

Schedule Information :

Employee Classification : Limited appointment

Job End Date : 5 months from date of hire, with possibility of extension

Work Location : UC Santa Cruz Main Campus

Union Representation : SS Union - Student Services and Advising Professionals (SSAP)

Job Code Classification : 004574 (STDT SVC ADVISOR 2) - Grade 18

Travel : Never or Rarely

JOB DUTIES

70% - Graduate Program Support

20% - Administrative Department Support

10% - Academic Personnel Support

REQUIRED QUALIFICATIONS

Experience working in a university or academic setting.

PREFERRED QUALIFICATIONS

SPECIAL CONDITIONS OF EMPLOYMENT

MISCONDUCT DISCLOSURE REQUIREMENT

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

NOTICE OF AVAILABILITY

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the Clery Act), the Annual Security and Fire Safety Report (ASFSR) is available at : https : / / compliance.ucsc.edu / campus-safety-compliance / annual-reports / .

This report is published by October 1st of each year and includes current institutional policies and procedures concerning campus safety and security; fire safety and evacuation policies; sexual misconduct and relationship violence reporting and response protocols; and crime and fire statistics for the three previous calendar years. A paper copy of the ASFSR is available upon request by contacting the UCSC Police Department at 114 Carriage House Rd., Santa Cruz, CA 95064, or by calling 831-459-2231 Ext. 1.

EEO / AA

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or other protected categories covered by the UC Anti-Discrimination Policy .

It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor.