SENIOR OFFICE SPECIALIST

Senior Office Specialist

The City of Riverside is accepting applications for the position of Senior Office Specialist to fill multiple vacancies and establish an eligibility list that may be used to fill the current and / or upcoming vacancies within this classification for up to six (6) months. Current vacancies include, but are not limited to :

Senior Office Specialist, Purchasing Division, Finance Department

Senior Office Specialist, Parking Services Division, Public Works Department

Senior Office Specialist, Sewer Administration Division, Public Works Department

The City is seeking highly motivated, detail-oriented professional(s) who thrive in a fast-paced environment. The ideal candidate(s) will be an excellent multi-tasker, capable of managing multiple priorities while maintaining accuracy and professionalism. The position requires strong communication skills, as they will interact frequently with customers and vendors, resolving issues, handling calls and emails, and addressing concerns with empathy and efficiency.

The Senior Office Specialist performs a variety of specialized, skilled, and lead office and administrative support duties associated with various departments and position assigned. Provides support and skilled office work for a variety of departments and situations; and to do related work as required.

City Council approved and scheduled COLA adjustments :

• 4% increase to base salary, effective the first pay period following July 1, 2026
• 4.5% increase to base salary, effective the first pay period following July 1, 2027

Work Performed

Duties may include, but are not limited to, the following :

Qualifications

Recruitment Guidelines :

Education : High School graduation or satisfactory equivalent (GED).

Experience : Three (3) years of general administrative support experience.

Licenses and Certifications : Demonstrated proficiency at an intermediate level in Microsoft Word.

Physical Demands and Working Conditions : Work is done in a standard office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and / or public and private representatives in interpreting and enforcing departmental policies and procedures.

Selection Process

Documents Required at the Time of Application : 1) Completed Employment Application 2) Completed Supplemental Questionnaire

Please note : The certification required must be scanned and attached to the online application. The system will not allow an application to be submitted without the required attachment.

Important information on scheduling assessments :

If you are selected to move forward in the assessment process, you may be required to self-schedule your appointment. You will be notified via email of your status and provided with self-scheduling instructions. Please check your email regularly following the closing date of this recruitment.

The selection process will begin with an employment application package screening, with the best qualified candidates being invited to participate further in the assessment process. This process may include any combination of written, performance, and oral assessments to evaluate job-related education, experience, knowledge, skills, and abilities. Those who successfully complete the selection process will be placed on the eligibility list for this classification.

It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department in writing to request such accommodation prior to the closing date of this recruitment.

Appointment may be subject to the successful completion of a pre-employment background investigation, drug screen, and / or medical / physical examination.

Note : The City reserves the right to modify selection devices and test instruments in accordance with accepted legal, ethical, and professional standards. Candidates may reapply when there is a posting to establish an eligibility list.

Educational requirements :

Proof of education listed in your application will be requested at the time of conditional offer. Acceptable documentation consists of transcripts or degree, if applicable, by the accredited U.S. college or university.

Education obtained outside the United States (US) require one of the following options :

All applicants will be notified via e-mail or telephone of their application status and the assessment dates / times / locations after the closing date of this announcement.

The provisions of this job announcement do not constitute an expressed or implied contract.