Property Specialist

Job Description

Job Description

Girl Scouts of Southwest Texas (GSSWT) is headquartered in San Antonio, TX and serves more than 14,000 Girl Scouts (girls and adults) across 21 counties in southwest Texas. Girl Scouts is the world’s preeminent leadership development organization for girls, building girls of courage, confidence, and character, who make the world a better place.

The Property Specialist provides property and business support to internal and external customers with quality communications, reports, equipment and supplies in a timely and accurate manner. The Property Specialist partners with the Property Manager to ensure that general needs in the office are met regarding shipping and receiving, postal mail, reservations, supplies, conference room preparation, maintenance of vendors, purchasing and tasks requested of property and business operations for the council.

Essential Duties and Responsibilities :

• Coordinates troop and group reservations for Camp La Jita, ensuring completion and compliance of all required documentation.
• Manages council calendars via Outlook for staff and volunteer room reservations, vehicle reservations, and other facility scheduling needs.
• Maintains relationships with vendors, negotiates pricing, and assists with building and maintaining the Approved Vendor List, vendor profiles, and property asset records within the council’s CMMS platform (Fiix).
• Submits and tracks service tickets in the CMMS (Fiix) and supports ongoing data entry and recordkeeping for property operations.
• Assists the Property Manager with centralized purchasing, entering purchase orders (POs) and processing invoices in the council’s procurement system (Microix).
• Handles all mail operations, including receiving, logging, and distributing deliveries, processing outgoing mail and bulk mailings, and managing postage and delivery accounts.
• Manages inventory and restocks office supplies, paper, copying supplies, and kitchen / coffee supplies to maintain appropriate facility stock levels.
• Monitors and manages the council property email account, routing requests and work orders as needed.
• Records and prepares minutes for Property Committee meetings, ensuring accurate documentation of discussions, motions, and action items.
• Performs additional duties as assigned in support of the council’s mission and operational goals.

NOTE : This job description is not intended to be all inclusive and does not constitute a contract.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Licensure / Membership Requirements : The employee is required to maintain membership with Girl Scouts of the United States of America throughout the duration of their employment with GSSWT.

Work Environment : The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEOC