Benefits Administrator

Overview

The Benefits Administrator is responsible for providing support to the employees, the HR Department, and our vendors in the pursuit of effective benefits administration. This role will take the lead in employee leave management, maintain a thorough understanding of benefits classes, legislated eligibility changes, and employment status changes. This individual will be expected to have a master-level understanding of MVLA's current benefit plans and become an expert in interpreting our Employee Handbook. Additionally, will meet with employees on eligibility and employee status changes, and as needed, participate in onboarding new employees, specifically regarding the delivery of benefit information for full-time, benefit-eligible employees. The benefits administrator will work with Department managers and employees on specific benefits topics and may gather appropriate information to recommend actions to the Director of Human Resources.

Responsibilities

• Benefits Administration : Provide excellent customer service to each employee who seeks support; build strong relationships with all benefits vendors; execute employee benefits orientations for newly eligible employees and new hires as needed.
• Monitor benefits eligibility by running regular hours reports, ensuring compliance with the Affordable Care Act, and taking action on enrollments and terminations, including COBRA communications; produce and facilitate required benefits mailings.
• Maintain employee files, particularly those specific to PHI; plan annual Open Enrollment and health and wellness activities in cooperation with Mount Vernon's broker to include HRIS components.
• Update and monitor the HRIS, website, and Intranet systems related to reporting employee benefits information and functions; update and disseminate benefits guides annually prior to OE.
• Collaborate with vendors, providers, and professionals to resolve benefits and employment-related challenges; assist the HR Assistant in ensuring that Employment Law posters are up to date and in good condition.
• Employee Relations : Provide excellent, timely, and confidential customer service; build relationships with MVLA supervisors, managers, and Department heads; maintain relations with retirement and benefits brokers and various vendors.
• Leave Management : Monitor and execute leave plans, including PTO, STD, LTD, Worker's Compensation, and LWOP; coordinate with Leave program administrators to ensure effective communication, reporting, and delivery of benefits entitlements; ensure timely completion and approval of required forms and that FMLA documents are current.
• Maintain accurate records in HRIS and other tracking tools.
• Compliance : Prepare 5500 in coordination with the third-party service provider; manage Employment Eligibility (I-9) records and E-Verify usage; run regular PPACA-related reports and develop action plans; maintain up-to-date physical personnel files; provide confidential, timely service; reconcile, code, and process invoices timely.

Other duties as assigned.

Qualifications And Education Requirements

Additional Notes

While HR staff may have specific areas of focus, the HR team is a small but highly collaborative department. In the absence of a staff member, other HR team members provide support as needed and there are several "all hands" projects and / or events that occur annually.

Benefits

The Mount Vernon Ladies' Association is dedicated to creating an inclusive environment for all employees. As an Equal Opportunity Employer, we are committed to building and retaining a team that represents a variety of skills, experiences, and perspectives. All employment decisions are based on business needs, job requirements, performance, and qualifications without regard to race, religion or belief, national or ethnic origin, gender / sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and / or expression, marital or domestic partnership status, veteran and military status, family or parental status, or any other status protected under federal, state, or local law. The Mount Vernon Ladies' Association will not tolerate discrimination or harassment based on any of these characteristics.

Seniority level

Employment type

Job function

Industries

J-18808-Ljbffr